Information for doctors
All doctors who have completed their post-graduate education at Umeå University with a doctoral degree can participate in the Spring Graduation.
You do not have to participate the same year you defend your thesis, you can do it later if you want to. You can find Spring Graduation up to 2020 under the headline Upcoming Spring Graduation.
Set times for Spring Graduation
Friday 18 May
|14:00||Rehearsal in Aula Nordica. Dress code: Casual.|
|18:00||Vice-Chancellor’s reception at P5, Väven. Dress code: Jacket required.|
Saturday 19 May
|15:00||Gathering before the ceremony in Universitetsklubben. You must be there by 15:30 at the latest. Dress code: Formal dress.|
|16:00||Ceremony in Aula Nordica. Dress code for doctors: Formal dress.|
|18:00||Banquet. Dress code: Formal or informal dress.|
If you want to participate in the Spring Graduation you must attend the rehearsal, the gathering and the ceremony. It is optional to attend the Vice-Chancellor’s reception and the banquet.
Other important set times
|4 April||Last day to register|
|13 April||Last day to register guests to the banquet|
|7 May||Last day to receive the doctoral degree|
The day before the ceremony a rehearsal is held where the details of the ceremony will be described and some doctors of each faculty will rehearse. You can wear your ordinary clothes.
After the reharesal there will be a reception for registered doctors, jubilee doctors and award recipients with one acconpanying guest. Canapés and wine or non-alcoholic alternative will be served.
Dress code for the Vice-Chancellor’s reception
- Suit (dark or pale) with a white or discreet colored shirt and tie or fly.
- odd jacket (dark or pale) and pants (not jeans) with a white or discreet colored shirt and tie or fly
- dress or skirt that are more elegant than usual everyday wear. The length is short, which means a length below the knee.
Doctors, jubilee doctors and award recipients will gather before the ceremony. Before you enter the audiatorium you will line up in the procession and the faculty marshals will give you directions. You will come to the gathering dressed in formal dress, see Dess code for the ceremony and the banquet.
The ceremony, held at the university auditorium “Aula Nordica”, begins with a procession where the doctors, jubilee doctors (doctors who had their doctoral degree conferred 50 years ago) and award recipients enter the auditorium.
The program starts with a speech by the Vice-Chancellor. The promotor from each faculty (usually the pro dean) then begins to confer the jubilee doctors by handing over the diploma and then the doctors by handing over to the insignia; doctoral hat/laurel wreath, the ring, and the diploma. Thereafter, the awards are distributed. The jubilee doctors, doctors and the award recipients do not give speeches. The ceremony ends with a recessional of the participants.
The ceremony lasts for about two hours and is highlighted by songs and music.
Who may witness the ceremony?
Anyone who wants to witness the ceremony are welcome and no tickets are needed.
Seating at the ceremony
You, the other doctors, jubilee doctors and award recipients are seated on stage.
Your guests will sit in the auditorium on non-reserved seats. Some rows however are reserved for special guests of the university and for guests with special needs, i.e. disabilities, small children, baby stroller.
For children, the ceremony can be both long and boring, so we recommend that they stay at home. If that is not possible, someone must be prepared to take the child outside if it disturbs the other guests.
The banquet starts after the ceremony with a welcome drink. A three course menu will be served with wine or alcohol-free refreshments. After the coffee there will be dancing. A number of brief speeches will be made during the dinner by speakers who have been asked in advance.
Who can participate?
- Doctors, jubilee doctors, award recipients and their guests.
- Employees and official guests invited by the University.
- Employees who attend at their own expense.
You can invite friends, family, and colleagues. Children under the age of ten do not usually participate in the banquet. Please note that children under the age of 18 will have the same menu as the adults, but without the wine.
How much does it cost?
You and one accompanying guest are invited for free to the banquet.
You may also, at your own expense, invite other guests. The cost for additional guests is SEK 760 and SEK 600 for adolescents under age 18.
- When you register you can also register your guests to the banquet.
- After you have registered you can register guests up until 13 April by sending an e-mail to email@example.com. State name, any special dietary needs and age under 18.
Seating at the banquet
You and your guests will sit together.
You should make a note at the web form or send an e-mail to firstname.lastname@example.org by 16 April if you, including your company, would like to be seated close to another newly conferred doctor/award recipient or other invited guest. We can not guarantee that you can sit next to each other, but we do our best.
Dress code for the ceremony and banquet
You must wear formal dress, i.e.
- white tie and tails and white waistcoat
- full-length evening gown
- folk costume (formal wear)
- national costume (formal wear)
- academic gown.
You must not wear any potential headgear that comes with your outfit in the procession or at the ceremony. If you have questions about your outfit please contact email@example.com.
Your guests, who only attend the ceremony, may dress as they please.
You guests, who will also participate in the banquet after the ceremony, should wear formal or informal evening dress, i.e.
- white tie and tails and white waistcoat
- long or short evening gown
- dark business suit with a white shirt and fly or tie
- national costume
- folk costumes.
Adolescents may dress less formally; a pretty dress or a white shirt with dark pants and a tie or a bow tie.
Ribbons and doctoral hats
The ribbon of an order may be worn. Only the promotor and the jubliee doctors and doctors at the faculty of Medicine participating in the ceremony will wear doctoral hats.
Renting white tie and tails
In Umeå you can rent, at you own expense, white tie and tails including black patent shoes at Högtidskläder, Västra Norrlandsgatan 22 A, tel. 090-77 02 17. To rent white tie and tails Högtidskläder needs to know:
- the size of your collor
- your suit size
- the width of your chest
- the width of your waist
- the sleeve length from your shoulder
- Inseam trouser length (from crotch) - all in centimeters.
The insignias at the conferment ceremony are doctoral hat/ laurel wreath, doctoral ring and diploma.
You, who belong to the faculty of Medicine, are honored with a doctoral hat and you are responsible of getting hold of a hat. You can borrow, rent or buy one.
You, who belong to of the faculties of Science and Technology, Social Sciences or Arts, are honored with a laurel wreath. The University will order the laurel wreath, but you will pay for it yourself. The invoice will be sent to you after the ceremony.
It is optional to buy the doctoral ring. At the ceremony, those who bought the ring have already put them on, to avoid delays. The handover is therefore merely symbolic.
The diploma will only be given to doctors attending the ceremony.
The Spring Graduation will take place on 18 May 2019. The registration will open in the middle of February 2019.