For award recipients who want to be celebrated at the Spring Graduation

What to do before the Spring Graduation

Register no later than on 14 March

If you wish to participate in the 2023 Spring Graduation, you must register no later than on 14 March. The link to the registration form is available in the invitation you received via email. If you have any questions, please contact promotion@umu.se.

The registration will ask you for the following information: 

• if you wish to hold a presentation or participate in a pedagogical conversation on 12 May, and if so, if you wish to attend the subsequent lunch for award recipients;
• the title of your presentation (if you wish to hold one); and
• if you wish to participate in the Spring Graduation Ceremony on 13 May, at which the award ceremony takes place.

If you will be attending the Ceremony, you must also specify if you wish to: 

• attend the Vice-Chancellor's Reception and the Spring Banquet;
• invite a guest to the Vice-Chancellor's Reception. If so, specify the guest’s name and any special dietary requirements; and
• invite one or several guests to the Spring Banquet. If so, specify their names and any special dietary requirements. Please note that the number of additional guests may need to be limited if interest exceeds the capacity of the venue. Read about the costs of inviting additional guests, other than your plus one.

About holding a presentation or participating in the pedagogical conversations

Depending on which award is applicable to you, you are either welcome to hold a presentation or participate in pedagogical conversations on 12 May. This also applies even if you will not be participating in the Spring Graduation Ceremony. 

If you have received one of these awards, you are invited to hold a presentation: 

• Umeå Municipality’s scientific award
• Umeå Student Union’s study counsellor award
• Várdduo’s scientific award.

If you have received one of these awards, you are invited to participate in the pedagogical conversations:

• Faculty of Arts and Humanities’ pedagogical award
• Umeå School of Education’s pedagogical award
• Faculty of Medicine’s pedagogical award
• Faculty of Social Sciences’ pedagogical award
• Faculty of Science and Technology’s pedagogical award
• Umeå Student Union’s pedagogical award.

If you wish to hold a presentation or participate in the pedagogical conversations, please specify this in the registration. You will then receive more information by email.

Prepare your attire according to the dress code

The Spring Graduation events require certain dress codes for guests of honour, such as yourself, but also for your guests. You can purchase, hire or borrow clothes, such as the formal attire required for the Ceremony. Please make sure to prepare in ample time before the Spring Graduation.

Learn what dress codes apply for each event.

Mandatory and optional events related to the Spring Graduation

• It is optional to hold a presentation or participate in the pedagogical conversations, but only those participating will be invited to the award recipients’ lunch.
• It is optional to participate at the Ceremony, but if you choose to participate you must also attend the rehearsal and Procession Reception.
• If you attend the Ceremony, you may, but do not have to, attend the Vice-Chancellor's Reception and the Spring Banquet.

Potential costs and other practical issues

The faculty will pay for you and one accompanying guest to attend the Spring Banquet. 

If you wish to invite additional guests, you need to cover the costs of their cover charge: SEK 850 per adult and SEK 650 per child under the age of 18. After the Spring Graduation, you will receive an invoice of these costs to the address you have stated in your registration. You must register your guests when you submit your registration for the Spring Graduation. Please note that the number of additional guests may need to be limited if interest exceeds the capacity of the venue. 

Having children under the age of 10 attend the Spring Banquet is rare. Please note that everyone, children and adults alike, are served the same menu. But guests under the age of 18 are served non-alcoholic alternatives. You and your guests will be seated together at the Spring Banquet.

If you and your guests need to obtain clothing suitable to the dress code, pay for travel or accommodation, you need to cover those costs yourself.

These events take place on Friday, 12 May

AWARD RECIPIENTS’ PRESENTATIONS AND PEDAGOGICAL CONVERSATIONS
At 08:30–12:00 at Vardagsrummet in the Humanities Building.
No dress code

The Spring Graduation starts with the award recipients’ pedagogical conversations and scientific presentations led by a moderator. Both ceremonies are open to the public and popular to attend. They are also broadcast on live.umu.se.

AWARD RECIPIENTS’ LUNCH FOR THOSE HOLDING PRESENTATIONS AND PARTICIPATING IN PEDAGOGICAL CONVERSATIONS
At 12:00–13:00 in Restaurant Hjortron in Universum
No dress code

All award recipients holding a presentation or participating in the pedagogical conversations are offered lunch afterwards.

REHEARSAL
At 13:30–15:30 in Aula Nordica
No dress code

During the rehearsal, you will find out where you will walk in the procession and where you will be seated on stage during the Ceremony. Some doctors and award recipients will practise their conferment or award ceremony. It is mandatory to participate in the rehearsal for all doctors being conferred and all award recipients participating in the Ceremony. Coffee will be served.

VICE-CHANCELLOR'S RECEPTION
At 18:00–20:00 at P5, Väven in central Umeå
Dress code: Business casual

The Vice-Chancellor of Umeå University invites award recipients, doctors and jubilee doctors to a night of mingling the day before the Spring Graduation Ceremony. You are welcome to bring one guest, and this guest must be named in your registration to the Spring Graduation. Sparkling wine and snacks are served.

These events take place on Saturday, 13 May

PROCESSION RECEPTION
At 15:00 outside Restaurant Hjortron in Universum
Dress code: Formal attire

At the mandatory Procession Reception, award recipients, doctors and jubilee doctors attending the Ceremony get a chance to meet other guests of honour before lining up for the procession into Aula Nordica. 

Your guests will not attend the Procession Reception but are instead welcome to mingle with other guests before taking their seats in the auditorium around 15:30 when the doors open.

SPRING GRADUATION CEREMONY
At 16:00 in Aula Nordica
Dress code for award recipients: Formal attire

The Spring Graduation Ceremony starts by award recipients, doctors and jubilee doctors walking in procession to their seats on stage, where you will remain during the Ceremony. 

Firstly, jubilee doctors and doctors will be conferred per faculty. Secondly, award recipients will receive their awards. The Ceremony is open to the public and will generally take between 1.5 and 2 hours. 

Your guests will be seated in the auditorium. Seating is free, apart from some reserved seats for guests with special needs or young children. Please note that we do not recommend that young children attend the Ceremony, if possible. 

About the award ceremony and the programme publication

The award ceremony takes place on stage in the Aula Nordica auditorium. Award recipients are first greeted with a handshake by the person presenting the award, who will then hand over the diploma. The award recipient will receive applause from the audience and then return to their seat on stage. 

Before the Ceremony, the audience will receive a programme publication. This publication presents all participating award recipients and includes name, title, department/organisation and a brief motivation.

SPRING BANQUET
At 18:00 in Restaurant Lingon, Universum 
Dress code: Formal attire or dark business attire

The Spring Banquet starts with a welcome drink straight after the Ceremony. Starter, main course and dessert will be served with wine or non-alcoholic options. You and your guests will be seated together. Pre-registered speeches will be held over the course of the evening. After coffee is served, the dance floor opens up to music by Renhornen.

Dress code

This information explains what the different dress codes mean. If you have questions regarding the dress code, please contact promotion@umu.se.

Business casual
Dress code at the Vice-Chancellor's Reception

You and your guest attending the Vice-Chancellor’s Reception must wear:

• Suit or a jacket with trousers (not jeans) with a white or discreetly-coloured shirt, a bow tie or a tie. The suit or jacket may be light or dark;
• Dress, skirt or trouser suit. The dress or skirt length is short, which means below the knee; or
• A trouser suit should be more elegant that everyday wear.

Formal attire
Dress code during the Procession Reception and Ceremony 

You must wear:

• A long dress or skirt with a top in any colour. The dress or skirt length must be floor-length;
• Black tails with a white shirt, white bow tie and a white waistcoat;
• Academic gown; or
• Formal national costume or folk costume.

Any headgear matching your outfit must not be worn during the procession or the Ceremony. You may wear one or several decorations.

If you have guests only attending the Spring Graduation Ceremony, but not the Spring Banquet, these guests do not need to follow any dress code. However, those of your guests who will attend the Spring Banquet are recommended to dress according to the Spring Banquet dress code for the Ceremony too.

Formal attire or dark business attire
Dress code at the Spring Banquet

All guests attending the Spring Banquet must wear:

• Long, ankle-length or short (below the knee) dress or skirt more elegant than everyday wear;
• Black tails with a white shirt, white waistcoat and white bow tie;
• Dark business attire with a white shirt and tie or bow tie. The suit may be dark blue, dark grey, dark green or dark brown;
• Folk or national costume; or
• Academic gown.

Children may wear a fancy dress or only a white shirt (suitably with a tie or bow tie) and trousers. 

You may wear one or several decorations. Only promoters, doctors and jubilee doctors of the Faculty of Medicine who have participated in the  ceremony wear doctoral hats.

Doctoral insignia