Information for students, faculty and staff regarding COVID-19. (Updated: 29 October 2020)

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For staff

(Last updated: 29 oktober, 08:44) On these pages, members of staff including doctoral students find information about working at Umeå University during the outbreak of COVID-19.

What to do when you have symptoms or confirmed COVID-19

• When you have symptoms, even mild ones – stay at home until you have been symptom free for 2 days. And get tested at Region Västerbotten.
• When COVID-19 has been confirmed – inform your manager or course coordinator. Stay at home for 7 days after falling ill (or test date). You must also have been healthy and free of symptoms for 2 days before returning to campus.
• When you have a negative test – stay at home until you feel fully well.

Find out how to take the test (Region Västerbotten)

Information about recommended actions in case of infection of COVID-19 among students and staff 

The Crisis Management Team has produced a guide for those who receive information that a student or staff has been infected with COVID-19.  
In briefly, the guide states the following 

  • all students and staff are encouraged to inform their immediate manager or closest course coordinator/teacher if they have confirmed COVID-19. 
  • personal data about infected individuals must be treated with utmost respect for the person’s integrity. Hence, secrecy applies regarding who has potentially been infected with COVID-19, unless the person has given his or her explicit consent, and information about cases of infection may only be spread to the group affected. For example, necessary information about potential cases needs to be communicated to affected individuals and to the crisis management, but the name of the person or persons infected does not need to be conveyed. 
  • Region Västerbotten carries out contact tracing. This means that a person who has tested positive for COVID-19 will be contacted by a contact tracer from the Region for information and guidelines. 
    if a manager or course coordinator receives information that more than one person has confirmed COVID-19 in the group he or she is responsible for, it is vital that the Crisis Management Team at the University is informed as early as possible on 

Measures involving students 

When a student, for instance through contact with a teacher, has informed the University of his or her COVID-19, the following measures are recommended. 

Measures involving employees 

When an employee, for instance through contact with the manager, has informed the University of his or her COVID-19, the following measures are recommended. 

Employees over 70

Everyone in Sweden now follow the same recommendations and general advice concerning COVID-19 regardless of age. Employees over the age of 70 should, in consultation with their manager, discuss working from home or visiting their workplace in line with the recommendations for all other members of staff. Please note that staff over the age of 70 are still considered to be in an at-risk group as the risk for severe illness from COVID-19 increases with age.

Learn more from the Public Health Agency of Sweden

What do I do if I live with someone who has confirmed COVID-19?

  • If you are healthy enough to work, you are urged to work from home with work tasks that can be performed from home in agreement with your supervisor.
  • If you are healthy enough to work, but cannot work from home, you can remain at home without salary deduction. You need to inform your supervisor and show proof of your status as suspected disease carrier through a certificate issued by a doctor.
  • If you are looking after a sick child, you are to apply for care of a sick child allowance (vab) from the Swedish Social Insurance Agency. This must be reported in PASS.
  • If you are too sick to work, you must report sick leave in PASS.

Doctor’s certificate

In order to be paid salary although you are not working, you must provide proof of your status as suspected disease carrier in the form of a doctor’s certificate from the contact tracer or equivalent. This certificate must be issued from the first day and indicate that you are not allowed to go to work because of the risk of spreading infection.

Disease carrier allowance (smittbärarpenning)

As a member of staff at Umeå University you cannot apply for disease carrier allowance from the Swedish Social Insurance Agency since you do not miss out on any income when you are absent from work as a suspected disease carrier. This is according to an agreement entered into between the Swedish Agency for Government Employees and the employee organisations which states that no salary deductions are to be made when an employee is absent due to being a confirmed or suspected disease carrier according to the Communicable Diseases Act (Smittskyddslagen).

The above is a consequence of the recommendations the Public Health Agency of Sweden issued on 1 October 2020.

Find out more about Working when close relations have confirmed COVID-19 on Aurora

Conducting work remotely

According to the Public Health Agency of Sweden’s guidelines and general advice, valid until 31 December 2020, employees should make sure that staff work from home whenever possible.

The University hence continues to urge its staff, in agreement with their manager, to work fully or partially from home with tasks that can be carried out remotely. And staff that need to work at their workplace must follow the Public Health Agency of Sweden’s guidelines and general advice. This means, for instance, that employees who experience symptoms – even mild ones – must stay at home and avoid social contacts.

Work environment

More information on work environment when working remotely can be found on Aurora.


Contact the University's COVID management team

Please contact the University using with all questions related to COVID-19 within all university areas – research, education and collaboration included.