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Information for students, faculty and staff regarding COVID-19. (Updated: 26 February 2021)

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Education

(Last updated: 26 February 2020, 13:51) Until 7 June 2021, strict COVID measures apply at Umeå University stating that teaching should be carried out online or through other forms of instruction that do not involve person-to-person meetings or visits to university premises.

Study-related questions due to COVID-19
Study-related questions due to COVID-19

Questions and answers related to studies and study administration due to COVID-19.

Education should be carried out online

When teaching must be carried out on campus to satisfy reasonable quality requirements, the following must be adhered to:

  • The Public Health Agency of Sweden’s and other authorities’ guidelines must be followed.
  • Anyone experiencing symptoms of disease – even mild ones – must stay at home.
  • Students who are to carry out a placement, thesis project, clinical training, teaching placement or similar must follow the guidelines and recommendations issued by the host organisation.
  • Group sizes must be minimized and group divisions should, if possible, be kept the same during the entire course or course component. The group should not exceed 7 people, according to the county medical officer.
  • A distance of 2 metres must be kept between people in halls, labs and other premises.
  • The equivalent of 1–2 seats must be left empty between every individual. Seatings should be spread diagonally.
  • Hand sanitizer must be available in each lecture room or equivalent. If this is not the case, please contact Infocenter.
  • Wear a face mask when distance between people cannot be maintained. Read about face mask usage.

The Public Health Agency's checklist for risk assessment can be used to plan teaching situations. (In Swedish)

More information is found on Examination and Study-related questions due to COVID-19

Read the decision on adaptations to education due to COVID-19

Deviations from a course syllabus

Deviations from a course syllabus regarding forms for teaching and assessment may be made to the extent necessary to prevent the spread of COVID-19. Only the person who normally makes decisions on course syllabi and examinations is allowed to make decisions on necessary deviations and must ensure that the decision is well-documented and archived.

In those cases where an examination requires access to a computer or internet connection, students must be offered such aids that allow them to participate from a technical perspective.

Template and guidance can be found on the page Templates with logo under the headline COVID-related templates – Education (Aurora)

Learn more on Aurora

Read the decision regarding deviations from course syllabi

Rescheduling a course, course module or examination, and deviations from a programme syllabus

Decisions can be made to reschedule a course, course module or examination, or make a deviation from a programme syllabus to reduce the risk of infection if no other solution is possible. Such a rescheduling can take place within the 2021 spring semester or be postponed to another semester, primarily to the 2021 autumn semester. Such decisions can be made in a revised order to the one described in the Vice-Chancellor’s delegation of authority.

Prior to making the decision to reschedule a course, course module or examination, a student representative must be consulted if possible.

The Vice-Chancellor is hereby delegating to deans and the director of the Umeå School of Education to reach such decisions. This delegation of authority may be further delegated. Such further delegation of authority must be documented, archived and notified to the relevant student union and the students concerned. Decisions must also be reported to the Faculty Board or to the board of the Umeå School of Education at their next assembly, at which point it must be noted in the minutes.

Decisions to reschedule a course, course module or examination, and make deviations from a programme syllabus must be documented according to a set template. Particular consideration must be taken regarding international students.

Template and guidance can be found on the page Template with logo under the headline COVID-related templates – Education (Aurora)

Read the decision on rescheduling a course, course module or examination, or making a deviation from a programme syllabus

Rescheduling course, part of course or examination to the summer

A course, course module or examination can be rescheduled outside of regular term time to the semester that follows immediately next, summer 2021, that is. Deans and the director of the Umeå School of Education have the authority to reach such decisions. This authority may not be further delegated. Prior to such a decision, and to the extent possible, a student representative must be consulted.

The person who makes decisions to reschedule a course, course module or examination is responsible for ensuring that the decision is documented and archived, and that the relevant student union and all students concerned are informed.

For students who cannot partake in a course or course component scheduled outside of the regular term time, another opportunity must be offered within the regular term time, in autumn semester 2021, that is. Before rescheduling, potential entry requirements for courses that are part of a study programme must be considered. Particular consideration must be taken regarding international students.

Read the decision to allow courses, parts of courses or examinations to be moved to the summer

Students who cannot participate

If a student cannot participate in teaching due to local guidelines or equivalent, the department should investigate if adaptations can be made to enable the student to participate, for instance by using virtual tools for a compulsory course component. If no such adjustments can be made, the student must be offered participation at the next available instance.

Evening education

Teaching and examination that would normally be held in daytime can be scheduled to evenings if required to prevent the risk of spreading disease, but only with consideration for the ability of students and teaching staff to participate. For example, students and teachers with small children may find it difficult to participate in evenings.

Security in Zoom

Be aware of how you can increase the security in your Zoom meetings.

Learn more about security in Zoom through the information on this page.

Zoom rooms on campus

Due to COVID-19 and the increase in virtual learning, a number of Zoom rooms have been installed on campus. Portable devices can also be booked in TimeEdit. Ask Infocenter for more information.

Bookable premises adapted

Seating in lecture halls and other premises have been limited to at least one empty seat between each person depending on furnishing. This means that every other seat will be removed. Available seats are spread diagonally across the room. This means that only half the maximum number of seats can be used in each room up until the definite maximum of 49 seats.

Considerations for the normative limit of 8 people should be made to the extent possible and for as long as the limit applies in Sweden.

Billing of bookable premises

You will be billed for any bookings of premises that you had in TimeEdit on 11 November and that covered the period of 11 November 2020 until 23 March 2021. This applies regardless of if the premises were or will be utilised or not. This is the same model of billing that was used in spring 2020.

Studies abroad

Staff responsible for outgoing students with exchanges planned for autumn semester 2020 are recommended to, in consultation with the students, investigate the opportunities to postpone the exchange studies.

There is currently a temporary entry ban to the European Union via Sweden, which means that there is currently no guarantee that incoming international students can travel to Sweden even if they have been granted a residence permit. The International Office is following the progress.

Learn more from the Swedish Government Offices