Contact the University's Crisis Management Team
Please contact the Crisis Management Team using firstname.lastname@example.org with all questions related to COVID-19.
(5 May 2021) New question
(27 April 2021) Updated question
(31 March 2021) Updated question
(18 March 2021) New section "Vaccination"
(11 March 2021) Updated questions
(26 February 2021) New question
(10 February 2021) Updated question
(9 February 2021) New question
(8 February 2021) Clarification
(1 February 2021) Updated question
(25 January 2021) Updated question
Employees who have study-administrative and study-related questions regarding COVID-19 can find out more on Aurora.
If you have had a COVID-19 infection that has been confirmed with a PCR test or if you have received a positive antibody test, the Public Health Agency of Sweden assesses that you are likely to have a six month protection from the test date.
This means that you can be around other people – even indoors. This applies even if you, or the people around you, belong to an at-risk group. Nevertheless, everyone always has to do their own risk assessment before meeting.
If a person in your household or vicinity should later fall ill, for instance within a few weeks, your previous infection means that you, most likely, will not need to be quarantined again. The Department of Communicable Disease Control and Prevention at Region Västerbotten makes these assessments.
Regardless of previous infection, you must still continue to follow the general guidelines and take precautionary measures in the community and in the workplace. For instance by
Healthcare staff must continue to follow hygiene routines and routines regarding protective equipment in healthcare settings.
As time passes, your potential protection against falling ill also reduces.
According to the recommendations issued by the Public Health Agency of Sweden, anyone who has tested positive for COVID-19 must stay at home for at least seven days after the first symptoms are shown. If you have taken a COVID test without having any symptoms, the seven days count from the day you took the test. You must also have had two fever-free days before you can return to work.
If you still have mild symptoms such as a light cough and a runny nose or loss of the sense of taste or smell, but otherwise feel healthy, you can return to work, school, nursery or other activity if at least seven days have passed since falling ill plus the two days of having no fever. Updated: 25 January 2021.
The Public Health Agency of Sweden continuously updates their information, please keep informed on the Public Health Agency of Sweden’s web site.
You have no legal obligation to report to your manager if you have tested positive for COVID-19, but it is still recommended as the university keeps statistics and can analyse if clusters should appear.
If you have been at your workplace during the period when you were suspected to be contagious, any potential people you had close contact with will be included in the contact tracing that you are obliged to do with the help of Region Västerbotten. And if that is the case, it is beneficial that your manager is notified of your positive test result in order to better handle any worries colleagues may have. Even if you have not been at your workplace, it could still be beneficial that your manager is informed so that you can get the support you need.
Your personal data will be processed with confidentiality.
If your test results indicate that you do not carry COVID-19, you can return to work as soon as you are free of symptoms and feel healthy. Please continue to follow the advice from the Swedish authorities.
There is a slight risk that your test was falsely negative, which means that you could still carry COVID-19. Therefore, it is still important that you do not return to work before you are completely healthy.
If you have symptoms of disease – even mild ones – you must stay at home and keep physical distance to others. You should also get tested through Region Västerbotten. Discuss your opportunities to work from home with your manager. When you have been free of any symptoms for two days, you can return to work if you have tasks that require being present at the university.
However, if you are too sick to work, you must report sick leave in PASS.
Find out how to get tested for COVID-19 (1177.se). Please note that there are special procedures for people without a Swedish personal identity number and for those with only a temporary such number. If this applies to you, you must contact your healthcare provider to get tested for COVID-19.
Temporary routines apply: If you are ill for longer than seven days, you currently do not need to provide a doctor’s certificate. However, if you are at home with an illness for over 21 days, you need to contact the healthcare system to obtain a doctor’s certificate and present this to your employer.
The University follows the advice and recommendations from the Public Health Agency of Sweden, and hence requests everyone with symptoms of disease to stay at home. Such symptoms are even mild symptoms of a cold or the flu, but also other symptoms of disease. All individuals are responsible for taking necessary precautions to reduce the risk of spreading infection. If you are worried, please notify your manager who can address the situation. Please also remember that symptoms can be caused by other factors, such as allergies, for instance.
Because of COVID-19, the Swedish government has declared to suspend the deduction from sick pay during the qualifying period by paying sickness benefit from the first day of sick leave. This means that all staff get SEK 804 (before tax deductions) on the first day of sickness leave regardless of regular salary. Please note that you have to apply for this sick pay reimbursement (karenspeng) yourself by logging onto Försäkringskassan's website using your Swedish BankID. When applying, you will have to state the organisation number of the University, which is 202100-2874. For sick days before 1 June, the reimbursement is set to SEK 700.
Disease carrier allowance
As a member of staff at Umeå University, you cannot apply for disease carrier allowance from the Swedish Social Insurance Agency since you do not miss out on any income when you are absent from work as a suspected disease carrier. This is according to an agreement – entered into between the Swedish Agency for Government Employees and the employee organisations – which states that no salary deduction is to be made when an employee is absent due to being a confirmed or suspected disease carrier according to the Communicable Diseases Act (Smittskyddslagen).
Find out more about Working when close relations have confirmed COVID-19 (Aurora)
If a colleague or other person that you, for instance, share a room or work closely with has been confirmed infected with COVID-19, you are recommended to work from home, if possible, and avoid contact with others for the next 7 days.
This applies if you met the infected person within 48 hours before the person fell ill or before the test was taken and if you were in a vicinity of 2 metres of each other for more than 15 minutes.
These measures are particularly important if you and the infected person met in a small room. This information has been confirmed with the Department of Communicable Disease Control and Prevention at Region Västerbotten.
In situations where people cannot avoid close contact, students and staff should wear a face mask.
You do not have to be a Swedish citizen to be offered vaccination against COVID-19 in Sweden. Anyone who lives in Sweden will be offered vaccination. You do not have to pay for vaccination against COVID-19.
Please note that when vaccination is offered for your group, you must book a time to receive your first dose of the vaccination yourself. Region Västerbotten will provide information on when and how to do so.
Learn more about vaccination against COVID-19
Contact the authorities in the country you are in or are planning on travelling to to get more information about the opportunities to get vaccinated abroad. This applies both if you are planning on taking only one or both doses of vaccine abroad.
When you get vaccinated against COVID-19 using a vaccine that requires two doses, which most of them do, it is important that both doses come from the same supplier.
It may turn out that you are offered vaccination in Umeå late in the spring and you may not have time to take your second dose before potentially leaving Umeå.
If you are planning on moving within Sweden, you must contact the healthcare provider at your new destination to get information on what vaccination that medical region can offer. It is also your responsibility to note down what vaccine you received in your first dose. All regions will, according to preliminary information, have access to all vaccines, which means that vaccination at two different locations in Sweden could be a possibility.
If you are planning on moving to another country, you ought to contact the authorities in the new country to get more information about the opportunities to get vaccinated there. You are advised to make this contact before taking your first dose in Sweden.
Learn more about vaccination against COVID-19
Yes, the university is offering members of staff to get vaccinated during paid work hours. Ask your manager if you have questions regarding time reporting. Read the news item on Aurora.
Until 7 August, all members of staff must work from home to the extent possible and in consultation with their manager.
Between 8 August and 29 August, teaching staff are given the opportunity to use university premises to plan their teaching for the autumn, to the extent necessary.
Between 30 August and 29 September, staff that teach beginner students at study programmes are given the opportunity to work at the workplace to the extent necessary to conduct on-campus education for those students. This includes teaching staff and technical/administrative staff that may be needed to welcome new students or in other ways facilitate teaching.
All other members of staff who are not included in the categories above must work from home to the extent possible and in consultation with their manager until 29 September 2021.
Staff that work at their workplace must follow the Public Health Agency of Sweden’s guidelines and general advice. Meetings and events must still be carried out online throughout this period.
The University continues to urge its staff, in agreement with their managers, to work fully or partially from home with tasks that can be carried out remotely.
Please read more on Managing COVID-19-related risks and anxiety (Aurora).
Unlike working at the workplace, injuries at home need to be directly linked to the work you are conducting. This means that you must have injured yourself whilst performing your work tasks.
Examples of this is if you
However, the insurance does not cover other types of general accidents in the home. If you, for instance, hurt yourself when making a cup of coffee in the kitchen, it does not count as a workplace accident, even if it happens during established working hours.
Read more about the insurance at AFA Insurance, in Swedish: Så fungerar försäkringen vid Arbetsskada
Umeå University follows the Public Health Agency of Sweden’s guidelines and states that all members of staff must work from home to the extent possible and in consultation with their manager. This can be found in the decision COVID-19 measures for spring semester 2021 (FS 1.1-2617-20).
The employer does not have an obligation to provide desks for home offices. Neither will the university give reimbursements for private purchases of desks. However, Umeå University has applied a generous approach to taking home other forms of equipment such as office chairs, computers, screens or other portable equipment provided that your manager approves.
It is your responsibility to see to the transportation of such work equipment to your home. If you cannot do it yourself, please ask a colleague for help. The employer takes responsibility if the equipment was to break during transport provided that proper precaution was taken.
Your home insurance should cover any potential damage that a burning phone could cause to your home. Your work computer and phone are included in the University's insurances coverage. However, the university’s excess fees are very high, which means that computers and phones should be treated as uninsured property.
A new page aimed at staff listing what alternative technical solutions the university recommends for online teaching and virtual meetings has been set up and is available in English and Swedish.
Read how the university manages COVID-19-related risks and anxiety or find out how you can improve your own work environment.
We all react differently during difficult times. Feelings of stress, anxiety, or fear are natural responses to a crisis. If you feel very worried or have problems sleeping, there are some things you can try to do which might help you cope with your feelings:
Read how the university is managing COVID-19-related risks and anxiety (Aurora)
The WHO also provides advice on how to cope with stress during the COVID-19 outbreak (World Health Organization)
There are others who offer support too. Find out more on 1177.se.
Employees who belong to at-risk groups based on illness, are requested to contact their manager for discussion.
All employees over the age of 70 are urged to follow the recommendations of the Public Health Agency of Sweden and limit their contacts with others, and hence avoid visiting the university’s campuses and workplaces.
Also, please find out more about what actions the University are taking on Managing COVID-19-related risks and anxiety (Aurora).
Yes, please contact Feelgood.
Internal and external meetings, conferences, seminars, visits and similar must be implemented using online tools, alternatively be postponed or cancelled.
Umeå University is advising against gatherings, activities and meetings outdoors. Despite the reduced risk of infection when meeting outdoors, it is important that Umeå University follows the recommendations issued by Region Västerbotten stating that we should reduce the number of people we meet.
Meeting people in person should be limited to a few individuals, these should also be the same every time.
Information regarding travels – both domestic and international – requirements for negative test results to enter Sweden or other countries, temporary entry ban to Sweden and other travel restrictions due to COVID-19 can be found on the page Travels.
If your child is sick or a carrier, you may be eligible to apply for care of a sick child allowance (VAB) from the Swedish Social Insurance Agency. Since 1 October, new recommendations from the Public Health Agency of Sweden apply that say that if you live with someone with COVID-19, you must follow certain rules of conduct.
Read more about this on Working when close relations have confirmed COVID-19 (Aurora)
The first thing you must do is come to an agreement about working from home with your manager. If this is not possible, the employee, in agreement with the manager, can stay at home without salary deduction until the nursery or school has opened, but only for a maximum of 14 days.