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Manual: Create feeds in DiVA

In this manual, you will learn how to use the option "Create feeds" in DiVA to generate lists of publications. The publication lists can be used, for example, for staff pages on the university's website or for doing compilations based on research areas.

The option “Create feeds” in DiVA allows you to generate lists of publications by author, organisation, subject and more. The feeds can be generated in different formats, depending on what you wish to do with the data. For example:

  • Publication lists on Umeå University’s website
  • Compilation and processing in Excel
  • Reference lists that can be used for research funding applications
  • Importing publication lists to ORCID

Further down on this page is a summary of available formats. Regardless of the format, the feeds are based on the same approach.

Search

Click Create feeds, located under the search field in DiVA.

Create feeds (DiVA)

Create search query

When you create your search query, you will see a number of predefined search fields. Should you for example want to get a list of publications by an author at Umeå University, you can enter the author’s Umu-id in the field Person, id.

Under the predefined search fields, there is a dropdown list from where you can choose to combine the search with operators AND, OR and NOT, and also search fields not among the predefined fields.

Limit the search

In the section Limit the search you can limit the search, for example to publication type, or publishing year.

Choose format and sort order

Choose Format, Number of rows (max. 9 999), and Sort order.

Format

Which format you choose depends on what you want to do with the search result.

Web publishing

You can choose one of these formats when you are going to publish the publication list on the web:

  • Mods – Creates an XML-file with all the available information in the records, structured according to Mods scheme. This format is used for publication lists on staff and department pages on the Umeå University website.
  • Atom – An alternative to RSS. Creates a limited XML suitable for feeds.
  • RSS – Creates a RSS feed from the search.
  • HTML-div and HTML-table – Creates HTML-files, built with div tags and table.
  • ETDMS – Electronic Thesis and Dissertation Metadata Standard.

Export of references

When generating a publication list according to a reference style, you can choose between the following formats:

  • APA
  • Vancouver
  • CSL-JSON
  • RIS
  • BibTex (used when importing to ORCID).

Compilations in Excel, Power BI etcetera (CSV)

Choose the CSV (comma-separated values) format if, for example, you are compiling publications for analysis. You can choose from several different CSV variants depending on the data you want to include:

  • CSV 1 – persistent identifier, publication type, contents, language, title, year, project, date, series, ISSN (series), ISBN, keywords, subject, host publication, PMID (columns)
  • CSV 2 – persistent identifier, author, author number (order), department code (internal), research group (one author by row)
  • CSV 3 – persistent identifier, all authors
  • CSV 4 – persistent identifier, last author, department code (internal), research group
  • CSV 5 – recordID, title, year, journal, ISSN, volume, issue, author, department
  • CSV all metadata (csvall) – an older version of All bibliographic information
  • CSV all metadata 2 (csvall2) – a newer version of All bibliographic information, since new fields were added to DiVA
  • CSV (Choose columns) – choose from all available fields

Create feed link

When you have filled out the search form, and chosen format, number of rows and sort order, click Create link.

Hint: If you want to check the publication listing from the feed, choose format Atom or RSS. Copy the feed link, paste it into the web browser’s address field, and press enter. A maximum of 50 records are listed.

Create publication lists for umu.se

Use the format Mods if you want to create a publication list for pages on the Umeå University website. Copy the feed link.

Your personal page at umu.se shows a standard listing of your publications. If you want the listing to be based on a modified DiVA search query instead, you can paste the search link on your personal page.

Your personal page in the staff directory (Aurora)

Web editors can also update feed links for publication lists of departments or units.

CSV – Import publication lists to Excel

Choose CSV format. Copy the feed link, and paste it into the web browser’s address field. Press enter. A file is then created, and you can save it to your computer.

Import CSV file to Excel

  1. Open a new sheet in Excel and make sure the marker is located in the cell where you wish to start filling in the imported values (top left corner). 
  2. Go to the tab "Data". Click on "From Text".
  3. Choose file to import (the one you just downloaded). Click "Import".
  4. Tick "Delimited". Select File origin: 65001 : Unicode (UTF-8). Click "Next".
  5. As delimiter, choose "Comma". Click "Next", then "Finish".
  6. If the marker is located where the imported values should start being filled in, click "OK".

The manual in pdf

It is possible to print or save the page as a pdf by using the print option of the web browser.

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