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Manual: Import references

References from many different databases and reference management programs can be imported into DiVA. This is recommended when several publications need to be registered at once.

The following reference formats can be used: PubMed XML, ISI, EndNote XML, MODS v.3, BibTex, BibLatex and RIS.

The University library imports new publications from the Web of Science (ISI) database to DiVA on a weekly basis.

How to import

Search references in a database

Search references in a database (e.g. PubMed, Web of Science, Scopus, Libris) or a reference management program (e.g. EndNote) and save the results as a file on your computer.

See instructions below in the section "Alternatives for importing".

Log in to DiVA

Log in to DiVA with your University account and password and select "Import references".

Click the button "Import" from external databases. 

Select format, upload and import your saved file with references. You can also import a single reference from PubMed using its PubMedID (PMID).

The reference or references that you have imported are displayed under "List imported details".

“Duplicate…” means that there already is a publication with the same DOI, ISI-id or PubMed-id in DiVA. Click on the reference if you want to edit the existing details that have been registered.

Click on each reference to add the organisational affiliation and the full first name for all Umeå university authors, as well as any other details according to "Instructions for manual publishing". Continue to the step "Review/Publish" and click "Submit" to publish the reference in DiVA.

References are visible immediately in DiVA, however full text files and/or other attachments are checked by a librarian before they are published in DiVA.

References that you have imported to DiVA but have not yet edited and/or submitted will appear under "List imported details" the next time you log in.

Alternatives for importing

Import a single reference from PubMed

Fill in the publication’s PubMed ID (PMID) and click "Import". You will find the PMID for your publication in PubMed.

Import a file with several references from PubMed

Do a search in PubMed and mark the records in the list that you want to import.

  • Select "File" and "XML" under "Send to".
  • Click on "Create File" to save the file on your computer.

To import the file into DiVA select "PubMed XML" under "Select format".

  • Click "Browse" (Bläddra) in order to locate the right file on your computer and upload it to DiVA.
  • The file is called "pubmed_result.txt" unless you gave it another name.
  • Then click "Import".

Import a file with several references from Web of Science (ISI)

Do a search in Web of Science (via ISI Web of Knowledge) and mark the records in the list that you want to import.

  • Go to "Send to" (at the bottom of the page), select "Other File Formats" from the drop down list.
  • A window will open.
  • Select "Full Record" from the drop down list for "Record Content". The pre-selected "File Format" is "Other Reference Software".
  • Click on the "Send" button to save the file on your computer.

To import the file into DiVA select "ISI" under "Select format".

  • Click "Browse" (Bläddra) in order to locate the right file on your computer and upload it to DiVA.
  • The file is called "savedrecs.txt" unless you gave it another name.
  • Then click "Import".

Import a file with several references from EndNote

Open EndNote and mark the references you want to import.

  • Select "File" > "Export…" or click the "Export" button.
  • Select "File format" = "XML" and "Output style" = "Show all fields".
  • Save the file on your computer.

To import the file into DiVA select "EndNote XML" under "Select format".

  • Click "Browse" (Bläddra) in order to locate the right file on your computer.
  • The file is called "My EndNote Library.txt" unless you gave it another name.
  • Then click "Import".

Import a file with several references from many other DiVA databases (e.g. other universities or organisations)

Search for your publications in the other university's DiVA.

  • Change the settings for "Rows per page" so that all publications are displayed on the same page.
  • Mark the references that you want to import.
  • Click on "Export", choose the reference format "Mods".
  • Save the file on your computer.

Log on to UmU:s DiVA, select "Import references" and click on "Import from external databases".

  • Select the format MODS V3, upload and import your file.
  • Click on each individual reference and add your UmU User-id.
  • Confirm that all the other information is correct and "Submit".
  • Note: Do not change the Organisation (Department, Unit or Programme) details. These should reflect the affiliation information in the original article.

Import a file with several references from many other databases (e.g. Scopus, Libris…)

You can import references from many other databases and reference management programmes into DiVA by importing them in one of the formats BibTex, BibLatex, RIS, Endnote Referer or MODS. BibTex is a common reference format which is offered by many databases.

Make sure that you select the correct reference format under "Select format" when you upload your file to DiVA.

Manual as PDF

It is possible to print or save the page as a pdf by using the print option of the webbrowser.

The manual is available as PDF:

Manual import references to DiVA