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Preparing to register research data in Doris

Here you find information about how to prepare for registering research data in Doris, in order to make data visible in the national research data catalogue run by the Swedish national data service (SND). You'll also find answers to some of the most frequently asked questions about data registration in Doris.

Doris is the name of the service used to register research data in the national data catalogue. It is a good idea to start preparing the metadata before even beginning the registration in Doris. It'lll save you time and make the task easier.

When the registration has been submitted, it will go through a review process similar to what happens after a manuscript has been submitted to a scholarly journal. It's a process that takes time and you might need to make revisions before the registration is published in the SND catalogue. If everything proceeds straightforward and no obstacles occur, it'll take around a month from registration to the information being published in the catalogue. But it might also be longer, depending on circumstances.

The national catalogue for research data is run by the Swedish national data service (SND).

The SND data catalogue

Doris (SND)

Check list for preparing to register research data in Doris

The Doris registration process is disposed in seven sections. It's a good idea to prepare the following before beginning to describe and register research data in Doris:

1. Accessibility, responsibility and roles

  • Which organisation is principally responsible for the data? If the data is generated within a collaborative project, it is important to decide which seat of learning is research principal for what data, and who's responsible for making the respective data accessible. 
  • Make a list of names and affiliations of all creators of the data, as well as an appointed contact person.
  • Who's to be cited? All of the researchers who are to be cited in connection to the data need to be registered under the heading "Creator/Principal Investigator".
  • Where will the data be stored?
  • Will the data be openly accessible and possible to download, or do they contain personal data or other information that need to be restricted and protected?

2. General description

  • Title in Swedish and English. If no recognized title in Swedish, the English title will do.
  • A scientific description of the research data. It is very important that the description is as deep and focused as possible, so that external researchers easily can understand what kind of data it is and how it has been generated and refined.

Coordinate the Swedish and the English description. They are displayed on different pages in the SND catalogue when the reader shifts language. It is ok to write a shortened description in Swedish, but make sure to refer to the english descriptions for the details missing in the Swedish one. 

3. Topics and keywords

Choose topic and keywords.

You can choose keywords from lists of controlled vocabularies, as well as supplement the list with keywords of your own making. The more keywords you use, the easier it will be for others to find the data description when searching.

4. Geographic coverage

If applicable, specify the geographic area of your study.

5. Data, collection and access

Organise and describe your data sets in Swedish and English.

  • Which sets of data is included?
  • Does every data set have an informative title? The title is important, since it's visible alongside the DOI in the suggestion on how to reference the data.
  • Which data files are indluded in a particular set of data?
  • What data formats are the files in? As far as possible; use data formats with open code, and PDF A-format. Of a data set contain file formats not possible to open using widely spread programs, please do include a description on how the files are to be opened.
  • How was the data files made, what do they contain and how can they be used?
  • Who created what data?
  • Which copyright license should different parts of the research data be given?

6. Publications

Reference the publications containing the results building on your data. Make sure to includ DOI and other persistent identifiers. It is possible to add further publications over time.

PID for researchers and authors

PID for publications

7. Documentation files

Enclose one or several documentation files with descriptions of parts or sets of data. For example, one or several text files. The documentation files are important since they contain information crucial for others to be able to understand and reuse the research data.

Frequently asked questions about registering research data in Doris and the national data catalogue

What counts as research data?

Anything that can be used for research counts as potentially being research data, within the context of making such resources accessible and proberly describing them. For example, research data can be:

  • raw material and data
  • readings
  • images
  • transcribations
  • process descriptions
  • metadata

What kind of research data can be registered in Doris?

Any research data generated within the bounds of current legislation and sound standards for research and ethics may be registered in Doris. 

How long before the Doris registration is published in the SND catalogue?

Count on at least a month before the Doris registration is published in the national catalogue. This is due to the review process that the registration must pass in order to be published. 

The process have multiple stages and is similar to the review process when submitting a manuscript to a scholarly journal. The data description is reviewed by at least two, of each other independent, specialists:

  1. Registration and data set is reviewed by a local specialist at the university library
  2. A revised version is passed on to SND for further quality control

It is usually necessary to review the data description once or several times befor publishing.

Can I make the registration in good time before the article building on the data is published, even if I don't want the data description to be published before the article?

It is possible to delay the publication of a registration until your article is accepted or published by a scholarly journal. The data set won't be published until you let us know that the manuscript is accepted to be published.

Can I store research data at SND?

SND can receive and store research data if it doesn't contain personal data or other information that need be protected - if the size of the data files doesn't exceed 1 GB. Contact SND if you have bigger data files or further questions.

If the research data contain personal or protected data, you may post metadata descriptions in the SND catalogue, but the data must be stored in a secure location at the seat of learning that are principally responsible for the research.

In the long run, all research data are to be stored locally at the responsible seat of learning and only be described in the SND catalogue.

Contact SND

May I register a research data description with SND even if it is already registered in another catalogue or repository?

It is an excellent idea to register a research data description is the SND catalogue even if it is also registered somewhere else. It is only advantageous, as long as the metadata descriptions are coordinated so that the information corresponds. Make sure to link the posts by adding a persistent identifier link to the registration, for example a machine readable DOI.

Persistent identifiers

Further information

More information on how to prepare research data before registration can be found at SND:

Prepare the data for deposit (SND)

FAQ (SND)

The check list as a PDF

You can print or save the page as a PDF via the print options of the your web browser.