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Information for students, faculty and staff regarding COVID-19. (Updated: 23 November 2020)

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Studies abroad

Questions and answers for students who are planning to go on an exchange, Erasmus internship or Minor Field studies. Or for you who have been on an exchange or Erasmus internship during autumn 2020.

In preparation for next semester

What advice do you have for outgoing exchange students?

If you are going on exchange during next semester, it is recommended that you contact the International Office or your international contact person and update them if any change occurs regarding your exchange.

We advice you to:

  • Keep up to date on the country you are going to travel to. The Swedish Foreign Ministry's app Resklar is one way.
  • Sign up on the Swedish Foreign Ministry's Svensklistan.
  • Book rebookable tickets to be able to be flexible should the situation require it.

What happens if the university I am going to decides to not accept exchange students next semester? 

If the host university you are going to makes a decision that exchange studies can NOT be carried out the semester you are supposed to take part in, you will be contacted by the International Office or your international contact person at your department.

If the country I am going to requires me to be in quarantine for a number of days when I get there, do I have to pay for it myself (if it means an extra cost)?

Yes, the university cannot provide compensation for any costs that arise in connection with quarantine.

If a negative COVID test is required to enter the country to which I am going for my exchange or internship, do I have to pay for it myself (if it means an extra cost)?

Yes, the university cannot provide compensation for any costs that arise in connection with the trip to the country where your exchange studies or internship is taking place.

Will the university reimburse students for cancelled travels?

The university cannot reimburse costs when, for instance, students need to cancel their booked travels.

For students currently on exchange studies or internship

If I want to cancel my exchange studies because of the situation with COVID-19 in the area where my studies is being carried out - how do I proceed and how will it affect my studies at Umeå University?

If you are an exchange student and the situation develops so that you want to cancel your exchange due to COVID-19, we ask that you contact the International Office or your international contact person to discuss this further. We recommend that you book rebookable tickets to be able to be flexible should the situation require it. If you need to get in touch with Umeå University outside office hours, you can call our security number, which is open 24 hours: +46(0)90-786 76 00.

I have trouble traveling home before my insurance expires, what do I do?

If you have trouble traveling home during the insurance period due to cancelled flights, contact your international contact person or coordinator at the International Office.

I am on an exchange or Erasmus traineeship outside of Sweden – what happens to my insurance?

All outgoing exchange students at Umeå University are insured through the Student OUT policy issued by the Swedish Legal, Financial and Administrative Agency. This insurance is also valid if the Swedish Ministry of Foreign Affairs (Utrikesdepartementet) advises against non-necessary travels to the region that you are in. Please note! If you are on an exchange that ends after 30 June 2021, other rules apply. The insurance is only valid in the country where your host university/internship organization/company is situated.

The Swedish Legal, Financial and Administrative Agency also has information in Swedish about COVID-19

If you choose to study from another country than your host country, or if you return to Sweden or another country and continue to study/do your internship as distance studies you are not covered by Kammarkollegiet’s Student UT during that time. In this case you need to arrange for private insurance.

Will the university reimburse students for cancelled travels?

The university cannot reimburse costs when, for instance, students need to cancel their booked travels.

What happens to my Erasmus scholarship if I cancel my exchange studies/Erasmus internship?

For information regarding what happens with your scholarship if you cancel your exchange studies or Erasmus internship, please contact erasmusstipendium@umu.se.

Where do I turn if I have other queries about how my studies abroad are affected by COVID-19?

If you are on exchange studies, you are welcome to contact the International Office on outgoing.io@umu.se or the international contact at your department.

My host university is temporarily closing or making adjustments to its teaching – what do I have to do?

It is recommended that you contact the International Office or your international contact person and update them if any change occurs regarding your exchange.

The latest information about what applies to you that is doing an Erasmus exchange can be found in Cambro.

For questions about the Erasmus scholarship, contact erasmusstipendium@umu.se.

I am doing my Erasmus internship and the company/organization I'm at have implemented distance work - what do I need to do now?

The latest information about what applies to you that is doing an Erasmus internship can be found in Cambro.

For questions about the scholarship, contact erasmusstipendium@umu.se.

What do I need to consider when I return to Umeå University from another country?

If you experience symptoms of illness, you are urged to avoid social contacts. You need to stay at home for at least two days after your symptoms are gone. Read more at 1177.se.

Keep in mind that the Student UT insurance and the personal injury insurance for students do not apply if you study from home. See under I am on an exchange outside of Sweden – what happens to my insurance?

Contact with student organisations in Europe

Those who are in a European country and have questions about studies and rights, or need help in contact with health services and authorities (e.g. if something needs to be translated) are welcome to contact:

European Students Union (ESU) that has a database with contact information to its member organisations. The list is updated continuously. 

Erasmus Student Network (ESN) is located at Higher Education Institutions all over Europe. List of national and local ESN sections.