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Traineeship abroad

As a student at the university, you can apply for an Erasmus+ grant for a traineeship in another European country. The grant is for travel, accommodation and any other expenses associated with your traineeship. You need to find a host organisation that is approved by the European Commission. If you have been issued your degree certificate you are not eligible for the Erasmus+ grant.

Jenny talks about her traineeship in Brussels

Within Erasmus+, you can travel abroad for studies or a traineeship, for a total of twelve months per education level, ie. twelve months at the respective bachelor's, master's and doctoral level.

To receive an Erasmus+ grant, you and your host organisation must meet certain conditions. You cannot be granted a grant if you, during your traineeship period, uphold another scholarship from EU or the Swedish Council for Higher Education.

Different possibilities for traineeship

As part of a traineeship course

You spend your traineeship/internship at a company, a university, or an organisation in Europe. You are assessed, and receive your grade, by Umeå University.

As part of a thesis/degree project

You are registered for a thesis/degree project at Umeå University, and examined in Umeå, but conduct data collection, a field study, or similar at a company, a university, or an organisation in Europe. Your supervisor at Umeå University need to approve the traineeship.

If you do a traineeship at a university, you may not register for any courses at that university.

You cannot apply for a traineeship grant to do your degree project at a university that has an exchange agreement with Umeå University. If that is the case, you should apply for an Erasmus studies grant instead. The universities we have exchange agreements with can be found in Solemove.

Outside your ordinary studies

During your studies: You carry out the traineeship while you are a registered student at Umeå University, for example between terms. The traineeship will not award you credits, but will upon your request, be recorded in your Diploma Supplement (an appendix to your degree certificate).

After completion of your studies:

You can apply for the grant to do a traineeship once your studies has finished, as a so called 'recent graduate'. You will not be awarded credits nor have the traineeship recorded in a Diploma Supplement.

  • You must apply for the grant during your last term as a registered student at Umeå University.
  • You have to complete your traineeship within twelve months after you finished your studies at Umeå University.
  • You need to have your grant application approved, before you apply for a degree certificate.
  • If you are awarded a grant, you must apply for the degree before commencing your traineeship.

Eligible countries for Erasmus+ traineeship

The United Kingdom left the EU 1 February 2020, therefore United Kingdom will not participate in the Erasmus+ Programme 2021-2027. Starting the academic year 2022/2023 there are no Erasmus grants available for traineeship in the United Kingdom. If you have received a grant for the spring term 2022, this does not apply to you.

Requirements and Application

Eligibility

As an applicant you must:

  • set up a Learning Agreement together with your host organisation and your departmental coordinator. (Your department will assess that the traineeship is compatible with your degree-related learning.)
  • be registered as a full-time student at Umeå University at the time of your application (this is also applicable if you complete your traineeship after finishing your studies at Umeå University).
  • pursue studies leading to a recognized degree or other recognized tertiary level qualification, such as Bachelor, Master or Doctorate at Umeå University.
  • carry out the whole duration of your traineeship with the same host organisation and live in the host country during the course of your traineeship.
  • complete a language test previous to the traineeship period.
  • submit a traineeship certificate and a final report.
  • not receive any other grants from the EU or the Swedish Council for Higher Education at the same time

Requirements your traineeship must meet

Your traineeship must:

  • be full-time and comprise at least 60 days and no longer than 6 months (with possibility of extension up to one year if there is enough funding).
  • take place at an approved organisation or enterprise in any of the Erasmus+ Programme countries.
  • transfer as credits to your study programme at Umeå University, or be recognized in a Diploma Supplement (this does not apply for traineeships carried out by recent graduate students).

Which organisations are approved?

Companies and organisations involved in economic activities in the public or private sectors are approved.

Organisations that are not approved to be host for trainee students from Sweden are:

  • EU institutions and other bodies.
  • Organisations working with EU programmes (such as international secretariats at universities). This is to avoid possible conflicts of interest and/or double financing.
  • Universities that are mainly financed by EU funds.

How to apply

First step is to fill out an online application form (the application includes a letter of motivation):

Erasmus traineeship application form

Within 10 days after your online application you will receive an e-mail invite to Umeå University's Canvas page for Erasmus Traineeship. When you have gained access to the page you will find more information about how to proceed to complete your application.

Your application must be complete no later than 30 days before you start your traineeship. It is therefore important that you submit your online application in good time, preferably two months prior to the traineeship start date.

You can submit your application any time during the year, but we do not process any applications between the following dates:

1 July–10 August
15 December–10 January

If you submit your application between those days we will process it once we're open again. If you plan to commence your traineeship in August/September, or in January/February, it is particularly important that you plan to submit your application in time.

After your application

Order of priority

A limited number of grants are available and are allocated according to the principle "first come, first served" as long as there are still funds. You must therefore complete your application 30 days after you have gained access to Canvas at the latest. If there are more applicants than funds a selection is made based on the criteria stated in:
Order of priority

Grant amount and payment

For those starting their traineeship 15 May 2022, or at a later date, the grant amount is 550-660 euro/month. The grant amount differs depending on which country you are to do your traineeship in.

About 70 percent of the total amount will be disbursed in the beginning of the traineeship period. The remaining funds is paid out after you have completed your traineeship and fulfilled the requirements stated under Requirements and Application.

The payments are made on the 25th of every month and are in accordance with the exchange rate that existed when the university received the funds.

If you choose to cancel your traineeship or if you do not fulfil the requirements you may have to pay back the full amount, or part, of your scholarship.

Additional funds 

All individuals, regardless of circumstances, shall be able to participate and develop themselves through Erasmus+. If you have a disability or a mental health condition, you may apply for an extra grant to cover costs such as:

  • transportation,
  • adapted housing, and
  • preparatory sign language course.

If you go on traineeship with accompanying children, you can apply for a special supplement.

If you want more information, e-mail erasmusstipendium@umu.se.

Green travel

You can receive a single contribution of 50 euro for green travel and up to 4 days of additional grant to cover travel days for a return trip. Green travel is defined as travel that uses low-emissions means of transport for the main part of the trip, such as bus, train, car-pooling, boat or other sustainable transportation. 

You are insured by Student UT

As an Erasmus trainee you are insured by he The Legal, Financial and Administrative Services Agency's insurance Student UT. If your traineeship is transferred as credits to your study programme you will receive the insurance certificate from your study advisor or departmental coordinator.

If your traineeship is not transferred as credits you request your insurance certificate from the International Office by sending an e-mail to: erasmusstipendium@umu.se

It is your responsibility to review your insurance coverage and assess your insurance needs.

Student UT

Language test before your traineeship

You are required to complete a language test before your traineeship. The language test is done online in the language that will be your working language. Currently, the test is available in the following languages:

Bulgarian, Croatian, Czech, Danish, Dutch, English, Finnish, French, German, Greek, Hungarian, Italian, Polish, Portuguese, Romanian, Slovak, Spanish, Swedish.

The assessments are only indicative and will not impact your scholarship application. If you achieve B1 or lower on your first test, you will be sent an invitation to an online language course.

Erasmus Traineeship after graduation

After completing your studies

If you want to do an Erasmus Traineeship after completing your studies (recent graduate), you must apply for a grant during your last term as a registered student at Umeå University. If you are awarded a grant, you must apply for the degree before commencing your traineeship.

After graduation

If you do your traineeship after graduation, you will not receive any credits or a note in the Diploma Supplement. You have to complete your traineeship within 12 months after graduation.

If you have been issued your degree certificate you are no longer eligible for the grant.

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