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Traineeship abroad

As a student at the university, you can apply for an Erasmus+ Scholarship for a traineeship in another European country. The scholarship is a grant for travel, accommodation and any other expenses associated with your traineeship. You need to find a host organisation that is approved by the European Commission. If you have been issued your degree certificate you are not eligible for the scholarship.

Jenny talks about her traineeship in Brussels

Within Erasmus+, you can travel abroad for studies or a traineeship, for a total of twelve months per education level, ie. twelve months at the respective bachelor's, master's and doctoral level.

To receive an Erasmus scholarship, you and your host organisation must meet certain conditions. You cannot be granted an Erasmus+ scholarship if you, during your traineeship period, uphold another scholarship from EU or the Swedish Council for Higher Education.

How does Covid-19 affect the Erasmus traineeship scholarship?

You can still apply for an Erasmus Traineeship scheduled for the summer 2021 or the coming academic year 2021/2022. But at present only preliminary decisions will be sent out as the situation is constantly changing.

The preliminary decision is sent to you only to confirm that you are eligible to apply and that scholarship funds are available for the traineeship period.

You will receive a final decision in close connection with the planned traineeship period when we know more about the current situation regarding Covid-19.

To keep yourself updated on the latest information from Umeå University regarding Covid-19 please visit our website.

Different possibilities for traineeship

As part of an traineeship course

You spend your traineeship/internship at a company, a university, or an organisation in Europe. You are assessed, and receive your grade, by Umeå University.

As part of a thesis/degree project

You are registered for a thesis/degree project at Umeå University, and examined in Umeå, but conduct data collection, a field study, or similar at a company, a university, or an organisation in Europe. Your supervisor at Umeå University need to approve the traineeship.

If you do a traineeship at a university, you may not register for any courses at that university.

You cannot apply for a traineeship grant to do your degree project at a university that has an exchange agreement with Umeå University. If that is the case, you should apply for an Erasmus studies scholarship instead. The universities we have exchange agreements with can be found in Solemove.

Outside your ordinary studies

During your studies: You carry out the traineeship while you are a registered student at Umeå University, for example between terms. The traineeship will not award you credits, but will upon your request, be recorded in your Diploma Supplement (an appendix to your degree certificate).

After completion of your studies:

You can apply for the scholarship to do a traineeship once your studies has finished, as a so called 'recent graduate'. You will not be awarded credits nor have the traineeship recorded in a Diploma Supplement.

  • You must apply for the scholarship during your last term as a registered student at Umeå University.
  • You have to complete your traineeship within twelve months after you finished your studies at Umeå University.
  • You need to have your scholarship application approved, before you apply for a degree certificate.
  • If you are awarded a scholarship, you must apply for the degree before commencing your traineeship.

Eligible countries for Erasmus+ traineeship

  • The 27 EU countries (except Sweden) as well as Iceland, Liechtenstein, Norway Turkey, Macedonia, United Kingdom and Serbia.
  • The outermost regions: Canary Islands, Madeira, the Azores, Mayotte, Martinique, Guadeloupe, French Guiana, Réunion, Saint-Martin and Saint-Barthelemy.
  • EUs list of Overseas countries and territories

Information to trainees intending to do a traineeship in the UK

The United Kingdom left the EU 1 February 2020. As a student you can still apply for an Erasmus traineeship in the United Kingdom up until the spring semester 2023 (the traineeship must be finished no later than 31 May 2023). Scholarships are granted as long as we have scholarship funds left.

Application for a Certificate of Sponsorship

Those planning to a traineeship in the UK, must also submit a web application at least 3 months prior to the planned start date. You'll find more information about the application process under Requirements and application.

When you have submitted your application, send an e-mail to erasmusstipendium@umu.se. If you are accepted for an Erasmus traineeship grant, Umeå University needs to apply for a so-called Certificate of Sponsorship (CoS) before you can apply for the T5 visa. You need the CoS-number for your visa application.

For the Certificate of Sponsorship application we need supporting documents from you. You will find more information about this in the Higher education (HE) T5 handbook.

It can take up to 4 weeks after Umeå University have submitted your application to the British Council to receive an acceptance of the Certificate of Sponsorship.

You must apply for a T5 visa

If you are going to do a traineeship in the UK, you must apply for a T5 visa.

The T5 Visa Application process usually takes 5–30 days but can take up to 2 months after you have submitted the visa application.

You find information about how you apply for the T5 visa, Immigration Health Surcharge etc. on the British Government Webpage. 

To consider in your time plan

  • Erasmus Traineeship Grant process (can take up to 1 month after you have submitted your complete Erasmus traineeship application)
  • The time it will take for you to gather the documentation for the Certificate of Sponsorship
  • The time needed for Umeå University to complete the Certificate of Sponsorship application after receiving your documentation (2 weeks)
  • Receiving an acceptance of the Certificate of Sponsorship from the British Council (can take up to 4 weeks after Umeå University have submitted the application)
  • T5 Visa Application process (usually takes 5-30 days but can take up to two months after you have submitted the application)

Please send an email to erasmusstipendium@umu.se when you have submitted your application.

 

Requirements and Application

Eligibility

As an applicant you must:

  • set up a Learning Agreement together with your host organisation and your departmental coordinator. (Your department will assess that the traineeship is compatible with your degree-related learning.)
  • be registered as a full-time student at Umeå University at the time of your application (this is also applicable if you complete your traineeship after finishing your studies at Umeå University).
  • pursue studies leading to a recongnized degree or other recognized tertiary level qualification, such as Bachelor, Master or Doctorate at Umeå University.
  • carry out the whole duration of your traineeship with the same host organisation and live in the host country during the course of your traineeship.
  • complete a language test previous to, and after completion of, the traineeship period.
  • submit a traineeship certificate and a final report.
  • not receive any other grants from the EU or the Swedish Council for Higher Education at the same time

Requirements your traineeship must meet

Your traineeship must:

  • be full-time and comprise at least 60 days and no longer than 6 months (with possibility of extension up to one year if there is enough funding).
  • take place at an approved organisation or enterprise in any of the Erasmus+ Programme countries.
  • transfer as credits to your study programme at Umeå University, or be recognized in a Diploma Supplement (this does not apply for traineeships carried out by recent graduate students).

Which organisations are approved?

Companies and organisations involved in economic activities in the public or private sectors are approved.

Organisations that are not approved to be host for trainee students from Sweden are:

  • EU institutions and other bodies.
  • Organisations working with EU programmes (such as international secretariats at universities). This is to avoid possible conflicts of interest and/or double financing.
  • Universities that are mainly financed by EU funds.

How to apply

The application is closed due to a system update and will open in the beginning of November. You are welcome to send in your application then!

First step is to fill out an online application form (the application includes a letter of motivation):

Erasmus traineeship application form

Within 10 days after your online application you will receive an e-mail invite to Umeå University's Cambro page for Erasmus Traineeship. When you have gained access to the page you will find more information about how to proceed to complete your application.

Your application must be complete no later than 30 days before you start your traineeship. It is therefore important that you submit your online application in good time, preferably two months prior to the traineeship start date.

You can submit your application any time during the year, but we do not process any applications between the following dates:

1 July–10 August
15 December–10 January

If you submit your application between those days we will process it once we're open again. If you plan to commence your traineehip in August/September, or in January/February, it is particularly important that you plan to submit your application in time.

After your application

Order of priority

A limited number of scholarships are available and are granted according to the principle "first come, first served" as long as there are still funds. You must therefore complete your application 30 days after you have gained access to Cambro at the latest. If there are more applicants than funds a selection is made based on the criteria stated in:
Order of priority

Scholarship amount and payment

For those starting their internship 26 August 2019, or at a later date, the scholarship amount is 595–655 euro/month.

About 70 percent of the total amount will be disbursed in the beginning of the traineeship period. The remaining funds is paid out after you have completed your traineeship and fulfilled the requirements stated under Requirements and Application.

The payments are made on the 25th of every month and are in accordance with the exchange rate that existed when the university received the funds.

If you choose to cancel your traineeship or if you do not fulfil the requirements you may have to pay back the full amount, or part, of your scholarship.

Additional funds if you have a disability

If you have a disability, you can be granted additional funds from the Erasmus+ programme to cover costs for special needs, such as transportation, adapted housing and preparatory sign language course. If you want more information, e-mail erasmusstipendium@umu.se.

You are insured by Student UT

As an Erasmus trainee you are insured by he The Legal, Financial and Administrative Services Agency's insurance Student UT. If your traineeship is transferred as credits to your study programme you will receive the insurance certificate from your study advisor or departmental coordinator.

If your traineeship is not transferred as credits you request your insurance certificate from the International Office by sending an e-mail to: erasmusstipendium@umu.se

It is your responsibility to review your insurance coverage and assess your insurance needs.

Student UT

Language test before and after your traineeship

You are required to complete a language test before and after your traineeship. The language test is done online in the language that will be your working language. Currently, the test is available in the following languages:

Bulgarian, Croatian, Czech, Danish, Dutch, English, Finnish, French, German, Greek, Hungarian, Italian, Polish, Portuguese, Romanian, Slovak, Spanish, Swedish.

The assessments are only indicative and will not impact your scholarship application. If you achieve B1 or lower on your first test, you will be sent an invitation to an online language course.

Erasmus Traineeship after graduation

If you want to do an Erasmus Traineeship after completing your studies (recent graduate), you must apply for a scholarship during your last term as a registered student at Umeå University. If you are awarded a scholarship, you must apply for the degree before commencing your traineeship.

If you do your traineeship after graduation, you will not receive any credits or a note in the Diploma Supplement. You have to complete your traineeship within 12 months after graduation.

If you have been issued your degree certificate you are no longer eligible for the scholarship.

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