As a general rule, the consumption of alcohol is not allowed in Umeå University premises, which of course includes Umeå Institute of Design. This applies round the clock, all weekdays and weekends, for both students and staff. For any occasion where alcohol is going to be sold or consumed at UID, specific rules apply and a special permit needs to be sent to the Head of Security at Umeå University. At all other occasions, the security guards patrolling the premises during evenings and weekends will confiscate any alcohol being consumed and any opened containers of alcohol, and make a formal report of the incident to UID leadership and Umeå University Head of Security.
The local section of NTK, Ställverket, can be granted permission to arrange student pubs for UID students. The request shall be made to the Head of Department at least 1 week before the planned pub, and the request shall adhere to the rules and routines for student pubs applicable at UID and to the policy for evening time arrangements at Umeå University. If any additional costs arise for UID due to student pubs, such as extra cleaning or alarms, the costs shall be covered by Ställverket.
1. All planning and arrangement of pubs shall be carried out through Ställverket, which is responsible for providing the responsible students with the necessary information about rules for pubs, including safety regulations, cleaning and recycling after the pub.
2. Pubs may start earliest after the end of the workday, at 18.30, and shall end at 23.30, but with alcohol sales ending at 22.30.
3. During pubs, non-alcoholic alternatives must always be available, and food of some kind be served.
4. A representative for Ställverket and the student arranging the pub make the request for permission to the Head of Department, by handing in the form "Avtal för arrangemang kväll eller helg i en institutions lokal" latest one week before the planned pub. The student arranging the pub is responsible for, after given permission by the Head of Department, sending in the form by email to Infocenter at Umeå university, with copy to the House Technician and the Head of Department at UID.
5. Ställverket/the arranging student is responsible for, after permission for the pub is granted by Infocenter, contacting the House Technician well in advance (minimum 3 days before) to check the situation for alarms and/or unlocking of doors.
6. Ställverket/the arranging student is responsible for making certain that equal treatment and rules for order and safety are upheld during the pub, and shall also be the main contact person for UmU security during the pub. The arranging student shall therefore be able to uphold this responsibility, and shall not be under the influence of alcohol during the pub.
7. Ställverket/the arranging student is responsible for cleaning and putting everything back in order after the pub, including taking garbage and bottles/cans to recycling according to UID routines. This also includes replacing furniture etc. to their original location.
8. Any additional costs that arise for UID as a consequence of the pub will be billed to Ställverket. For example, costs for UmU security controls due to open windows or doors, broken tabs on emergency exit handles, or extra cleaning necessary from the UmU cleaning staff due to non-sufficient cleaning by Ställverket.
The local section of NTK, Ställverket, can be granted permission to arrange student parties for UID students. The request shall be made to the Head of Department at least 1 month before the planned pub, and the request shall adhere to the rules and routines for student pubs applicable at UID and to the policy for evening time arrangements at Umeå University. If any additional costs arise for UID due to student pubs, such as extra cleaning or alarms, the costs shall be covered by Ställverket.
1. All planning and arrangement of parties shall be carried out through Ställverket, which is responsible for providing the responsible students with all necessary information about rules for parties, including safety regulations and cleaning and recycling after the party.
2. In the pre-planning for the party, Ställverket must provide a detailed floor plan of the planned party location, including information on placement of entrance/exit, pub/sales stations, music/lighting equipment in relation to passages and accessibility. Information about emergency exits and evacuation routes must always be included. This floor plan and the number of party participants it allows shall be discussed with the house technician, who signs off on it when it is found satisfactory.
3. Ställverket then presents the floor plan and suggestion for maximum number of participants to the Head of Department at UID and proposes times for the party including time planning needed for preparatory work.
4. When the Head of Department has agreed to the floor plan and numbers, this information is confirmed in writing to Ställverket and the house technician.
5. A representative for Ställverket then makes the formal request to the Head of Department for permission to arrange a party, by handing in the form "Avtal för arrangemang kväll eller helg i en institutions lokal ". The student arranging the pub is responsible for, after given permission by the Head of Department, sending in the form by email to Infocenter at Umeå university, with copy to the House Technician and the Head of Department at UID.
6. Ställverket is responsible for, after permission for the party is granted, contacting the house technician well in advance (minimum 2 weeks before) to confirm which doors need unlocking/locking at which times before, during and after the party. During a party, the main entrances to UID and the student studio doors shall always be completely locked to prevent persons accessing other UID facilities than the ones allowed for the party.
7. During the party, the door at the stairway from the student kitchen to the UID entry level shall be locked to prevent passage. Ställverket is responsible for seeing to that this is done well in time before the party.
8. Ställverket is responsible for making certain that rules for order and safety are upheld during the party and shall also provide a main contact person for UmU Security during the party. The student who is contact person shall therefore be able to uphold this responsibility and shall not be under the influence of alcohol during the party.
9. Ställverket/the arranging student is responsible for cleaning and putting everything back in order after the party, including taking garbage and bottles/cans to recycling according to UID routines. This also includes replacing furniture etc. to their original location.
10. Ställverket is responsible for ordering and covering the costs of an extra cleaning by Umeå University cleaning staff after the party (besides the cleaning carried out by the students themselves).
11. Any additional costs that arise for UID as a consequence of the party will be billed Ställverket, for example costs for UmU security controls due to open windows or doors, broken tabs on emergency exit handles.
12. Ställverket is responsible for informing staff and students about the party, lockdown and rules at least one week before the party.
1. The maximum number of participants at UID parties must not exceed the number agreed between UID leadership and the party arranger (an absolute limit is set by the maximum number of persons allowed in the facilities).
2. If an alarm is deactivated for some reason, Umeå university security and SOS emergency must be informed of this by the house technician or UID fire prevention officer.
3. If an alarm is deactivated, it must be reactivated by/on the initative of the arranger of the party. The arranger has the responsibility of providing increased fire and burglary surveillance in the premises during the time the alarm is deactivated.
4. In case of fire, or fire alarm, all sound (music) shall immediately be turned off, lights turned on and evacuation carried out according to routines.
5. The party facilities must have a minimum of 2 emergency exits with a width of min. 1,2 meters. The emergency exits shall not be blocked in any way.
6. At least 2 professional security guards shall be contracted for security surveillance during the party. The arranger is responsible for informing these about safety and security routines, fire prevention organisation, eventual deactivation of alarms, and routines for evacuation.
The head of department is the overall responsible for work environment issues at UID. The Head of Department is responsible for the process of handling incidents and situations at UID relating to the abuse of alcohol or drugs. See UID policy regarding alcolhol and drugs, and Umeå University policy.
1. Upon suspicion or indication that someone, student or staff, is under the influence of alcohol or drugs during work hours, the Head of Department, work environment representative, member of the EHS group or other UID staff shall immediately be notified. Head of Department shall be informed as soon as possible.
2. It is always the closest teacher, work leader or manager that shall assess and decide if a student or staff member seems to be affected of alcohol, drugs or other (f.ex. sleep depravation) that somehow makes her/him a danger to themselves or others. Head of Department and/or work environment representative should be contacted, but if none of these can be reached, the decision to have the student/staff member leave UID temporarily can be made by the teacher/employee/manager .
3. If deemed necessary, an alcohol test can be administrated by Head of Department or work environment representative. An alcometer is available at UID in the office of the staff administrator.
4. The person making a decision to have a student or employee leave UID, should control that there is someone to keep that person company in their home. If deemed necessary, someone (a colleague, fellow student or next of kin) can be appointed to accompany the person having to leave UID home.
5. The immediately following day, the closest teacher/work leader/manager shall together with Head of Department have a conversation with the person sent home to assess if this was a one time incident or a possible sign of addiction or abuse.
6. Head of Department is responsible for informing the person in question about the support offered by Umeå university, through health care services and other actors.
7. Head of Department is responsible for planning and carrying out follow-up and/or rehabilitation processes, (frequency and structure depending on the circumstances of the situation), and for documenting incidents, goals for meetings, and eventual improvements or deteriorations. It is also important to document incidents between meetings.