Information for students, faculty and staff regarding COVID-19. (Updated: 21 October 2020)

Skip to content
printicon

Manual: Compilation thesis

Prior to publicly posting your doctoral thesis, all parts (articles and manuscripts) as well as the comprehensive summary of the compilation thesis, must be registered in DiVA. DiVA (Digitala Vetenskapliga Arkivet) is the university's digital repository.

The registration includes filling in details of the doctoral thesis and of your defence of the doctoral thesis, as well as uploading a full text version of the comprehensive summary (“kappa” in Swedish) and posting sheet (“spikblad” in Swedish) in DiVA.

Log in to DiVA

Use your Umu-id to log in to DiVA.

Check all parts of your thesis

Check if your articles and papers have been registered in DiVA and that all details are correct. All parts of your project, both published articles and manuscripts, must be registered in DiVA and linked to the comprehensive summary (kappa).

Published papers

Published papers can be manually registered, or imported from other databases. You find manuals on the page Publishing in DiVA.

If you need to edit or add any details about your papers:

  • Log in to DiVA with your Umu-id.
  • Click “Edit/Delete record” and find your papers.
  • Click on your publication, make your changes and save the record.

If you cannot access the record to make changes, please contact the library.

When all parts of your project have been registered in DiVA and all details are correct, please carry on to the headline “Register comprehensive summary (kappa) in DiVA”.

Manuscripts

  • Log into DiVA with your Umu-id.

When registering a manuscript, fill in the following sections:

  • Author(s)
  • Title
  • National subject category

Other fields and sections should be left blank and no documents should be uploaded.

Register your comprehensive summary (kappa)

When all the papers included in your thesis have been registered in DiVA, it is time to register the comprehensive summary (the introductory summary chapter, called “kappa” in Swedish) and link all parts of the project to that. When registering your comprehensive summary, you must also include details on the defence of your doctoral thesis.

Select publication type

  • Log in to DiVA with your Umu-id.
  • Click ”Add publication/Upload files”.
  • Select publication type. This manual describes the procedure for the following publication types:
    • Doctoral theses, comprehensive summary
    • Licentiate theses, comprehensive summary
  • Click “Continue”.

List papers

Search for your papers and link them to the comprehensive summary. You can either find all your papers at once by searching for your name or Umu-id, or find one paper at a time by searching for the title.

  • Enter your name, Umu-id or the title of the paper in the field “Search paper in DiVA” and click “Search”.
  • Select your papers and click “Add”.

The papers that you have added are now listed under “List papers”.

  • Please verify that all parts of your project are listed.
  • Sort the papers in the order they appear in the doctoral thesis. You can edit the order by using the arrows to the left of each paper. If you want to delete a paper, please click the red cross to the right of the paper.
  • Click “Continue”.

Author

Click “Connect authority record” and search for your Umu-id. Select your authority record by clicking your name.

If your name is not listed, you can create an authority record by closing the pop-up window, clicking the button “Create authority record” and filling in the mandatory details.

Fill in any missing, mandatory details. The following details are mandatory:

  • Name
  • Year of birth
  • Umu-id
  • Department or section
  • Email address

Title

Type the title of the thesis and any potential subtitle. Select language of the title from the listed options.

If your thesis has a title in another language, this is to be entered in the field “Alternative title”, and the language must be selected from the listed options.

Other information

Enter the publishing year of the thesis and the number of pages. The number of pages should be the same as the final numbered page of the body text in the comprehensive summary (kappa). Appendices and papers are not included in the number of pages.

Series

If your thesis is part of a series, select the series from the listed options, fill in the number of your thesis in the series. If the series is not listed, please enter the details in the section for “Other series”.

Publisher

Specify the place of publication and publisher. For theses published by Umeå University, type ”Umeå” as the place of publication and type ”Umeå University” in the field for “Other publisher".

Identifiers

Enter ISBN for the electronic version, and select “Electronic” from the listed options. For printed version, click “Another ISBN” and select “Print” from the listed options.

National subject category

Click “Choose national subject category” and select the category or categories that best describe the content of your thesis. Choose a category that is as specific as possible (navigate the list by clicking the plus symbol).

If you want to delete a selected category, please click the red cross to the right of the category.

Research subject

Select one or more research subjects (this is not mandatory but it increases the chances to search and find, and hence spread, the publication).

Keywords

Select language from the listed options and type your keywords in the text field. Separate your keywords with commas.

If you want to enter keywords in multiple languages, click “Keywords in another language”.

Abstract

Enter the abstract of the thesis and select language from the listed options.

Read through and make sure the text looks right. Pay particular attention to spaces and paragraphing, and make sure no extra characters have been accidentally included. The paragraphing is correct if there is a space between paragraphs.

If you want to add an abstract in another language, click “Another abstract”.

Supervisor

Fill in details of your supervisors and assistant supervisors. Click “Another supervisor" to add additional supervisors or an assistant supervisor. The following details are mandatory:

  • Name
  • Academic title
  • Umu-id (for supervisors at Umeå University)
  • Department or section (if the supervisor works at another higher education institution, use the field "Other organisation”) 

External examiner (opponent)

Fill in details of the external examiner. The details must correspond with the details of the external reviewer that are specified on the posting sheet (spikbladet). The following details are mandatory:

  • Name
  • Academic title
  • Department or section

Public defence of your thesis

Fill in details of the public defence of your thesis. The details must correspond with the details of the public defence of the thesis that are specified on the posting sheet (spikbladet).

  • Click the calendar icon to the right of the date field and enter the date and time of the public defence of your thesis.
  • Select language for the public defence of your thesis from the listed options.
  • Specify the room for the event.
  • Specify the city for the event.
  • Select university for the public defence of your thesis from the listed options.

Degree

Select degree from the listed options. The selected degree must correspond with the details specified on the posting sheet (spikbladet).

When you have entered all details of the comprehensive summary (kappa), please click “Continue”.

Upload files

You must now upload the comprehensive summary (kappa) and posting sheet (spikblad). If you wish – and there are no copyright issues to take into account – you can also upload the front page of the thesis as a preview image in DiVA.

Upload the comprehensive summary (kappa)

  • Select “Make freely available later”.
  • Click the calendar icon to the right of the date field, enter the date and time of the public posting of your doctoral thesis, and set the time for 07:00.
  • Set the file type as “fulltext” and the format as “pdf” in each section. The file does not need to be named.
  • Click “Bläddra” (browse) and upload your comprehensive summary (kappa).

Please note! You must only upload the comprehensive summary (kappa) and no papers or parts of the thesis must be included in the uploaded file.

Upload the posting sheet (spikbladet)

  • Click “Upload more files”.
  • Select “Make freely available later”.
  • Click the calendar icon to the right of the date field, enter the date and time of the public posting of your doctoral thesis, and set the time for 07:00.
  • Set the file type as “spikblad” and the format as “pdf” in each section.
  • Click “Bläddra” (browse) and upload your posting sheet (spikblad).

Upload a preview image

If you wish – and there are no copyright issues to take into account – you can upload the front page of the thesis as a preview image in DiVA. If you do not want to upload a preview image, you can go to the next step “Accepting the publishing conditions".

  • Click “Upload more files”.
  • Select “Make freely available later”.
  • Click the calendar icon to the right of the date field, enter the date and time of the public posting of your doctoral thesis, and set the time for 07:00.
  • Set the file type as “preview image” and the format as “jpeg” or “png” in each section.
  • Click “Bläddra” (browse) and upload the front page of your thesis.

Accepting publishing in DiVA

When you have uploaded all files, you must approve that they will be published in DiVA.

  • Click and read the publishing conditions.
  • Check the box to accept the publishing conditions.

Click “Continue" to review your details and submit the registration.

Review/publish

Before submitting your thesis, you must check your registration.

  • Check that all details are correct. If you wish to edit anything, please click “Edit information” on the top left or click “Back” to go back to make changes.
  • Check that the comprehensive summary (kappan) and the posting sheet (spikbladet), and a potential preview image have been uploaded and that each file is openable (click the link for each file).
  • Click “Submit”.

Please note that when you have submitted your thesis, you can no longer make any changes to the record yourself. If you need to edit or add any details, please contact the library.

After registration

When you have submitted your thesis, you will receive confirmation of the registration in DiVA by email. This confirmation email also contains the permanent link to your thesis in DiVA (this is the link to use in a potential press release). Please note that the link will not become active until the day of your public posting.

Prior to publishing your thesis in DiVA, the library will review your registration. If we have any questions, or if any details need to be added, we will contact you.

Your thesis will be published and visible in DiVA on the day of the public posting of your thesis (spikning).

The manual in pdf

It is possible to print or save the page as a pdf by using the print option of the webbrowser.

Frequently asked questions and contact

Frequently asked questions about theses and posting
Frequently asked questions about theses and posting

Answers to common questions about theses, posting, ISBN, ISSN and more.

Contact the library
Contact the library

Welcome with all kinds of questions related to the library.