Find answers to the most common questions about theses and posting of doctoral theses.
When the library receives the decision on your public defence, we book your posting and send you more information about the posting.
If you wish to hold a posting ceremony, you book it via the form Book a posting ceremony. We need your booking request at least 1 week before your preferred date.
About Posting and posting ceremony
You order an ISBN (International Standard Book Number) from the library using the form Order ISBN.
ISSN (International Standard Serial Number) is administered by the faculty or department publishing the series. Contact the publishing faculty or department to obtain the ISSN and serial number in the series.
It is best if you do the registration yourself since you have the best knowledge of your thesis and its defence.
Follow the instructions at Register and publish your thesis.
If you have any questions regarding the registration you are always welcome to contact the library. We can schedule a meeting if you wish.
Can I register an older thesis in DiVA?
If your thesis isn’t registered in DiVA, you are welcome to do so. By registering your thesis, you ensure that it is available and preserved in digital format.
You can do the registering yourself by logging in to DiVA with your Umu-id. Select the manual based on whether you are registering a monographic thesis or a compilation thesis. If you don’t have an active Umu-id, please contact the library and we will help you to register your thesis.
Follow the instructions at Register and publish your thesis.
Theses published at Umeå University can be published in full text
If you wrote your thesis at Umeå University, you can choose whether you want to add the full text to DiVA:
If your thesis is only available in print, it can be digitised for publication in DiVA, provided that copyright permits it.
Request digitisation of your publication
Please note that theses written at Umeå University from 2004 and later are already registered in DiVA.
Theses published at other universities can only be registered
If you wrote your thesis at another university, you can register it in DiVA if you wish. Select the appropriate manual above and follow the instructions, but without uploading the file containing your thesis.
Do you have questions about older theses?
Use the library's contact form if you have questions about older theses. If your question concerns DiVA, select the option "Publishing, theses and research data". For questions about digitisation of printed material, select the option "Archives and Special Collections".
No. If you discover errors in the thesis after it has been posted, you can make a list with corrections (an errata sheet). Send the errata sheet to publicering.ub@umu.se and we will upload it to DiVA.
Yes, you must register you thesis in DiVA at least three working days prior to your posting date.
The library sets an embargo for the publication of the thesis in accordance with the decision from the faculty. The fulltext of your thesis will be published and visible in DiVA after the embargo.
Information about the thesis, abstract and posting sheet included, will be visible in DiVA on your posting date.
Follow the instructions at Register and publish your thesis.
The parts of the thesis are connected differently to the comprehensive summary (“kappa”) depending on the format.
Printed thesis
The printed thesis is to contain both the comprehensive summary and the works connected to the summary (usually articles).
In order to include published works, you need to take copyright and licenses into account. If the article is published with open access, for example with a Creative Commons license, you may include it in the published thesis without asking for permission from another party.
If you have transferred the rights to your work to a publisher, you need permission to include the work in your thesis. The permission might already be acquired through the signed agreement, or you can apply for permission on the publisher’s web site.
Unpublished works
Make sure you include relevant unpublished works in the printed version of your thesis.
Digital thesis published in DiVA
The digital version of your thesis is registered and published in DiVA. The comprehensive summary is published in full text as a PDF file in the metadata post describing the thesis. The full text PDF only contains the comprehensive summary. Connected works (usually articles) are to be registered separately in DiVA, preferably before you register the thesis. When all parts of the thesis are registered in DiVA, you connect the posts to the registration of the thesis containing the summary. As yet published works also need to be registered in DiVA and connected to your thesis registration.
When registering works in DiVA you can include them in the registration by adding full text files. In order to do this with published works, either the work needs to be published open access, for example with a Creative Commons-license, or you need permission from other rights holders to parallel publish the work.
No, you don't need permission. Articles with a Creative Commons license can freely be republished if the original source is cited.
Yes. All papers, unpublished manuscripts as well as published articles, must be registered in DiVA.
Follow the instructions in the manual:
Register compilation thesis in DiVA
When you want to use someone else's work, for example a picture or illustration, as a rule you need permission from the copyright holder. The need for explicit permission from all copyright holders applies when there are no other explicit licenses or agreements that allow you to use the work the way you want.
When using a picture or illustration on the thesis cover, the creators should be named and credited on the information page, the second page of the thesis. The name of the work can be written after the creators' names.
Example of the contents of an information page:
This work is protected by the Swedish Copyright Legislation (Act 1960:729)
Dissertation for PhD
ISBN: XXX-XX-XXX-XXX-X (print)
ISBN: XXX-XX-XXX-XXX-X (pdf)
ISSN: XXXX-XXXX
Cover image: Anna Svensson ["name of work"]
Electronic version available at: http://umu.diva-portal.org/
Printed by: [printing house, information added by publisher]
Umeå, Sweden 2021
There are different types of Creative Commons licenses (CC licenses). It is important that you follow the license that applies for the work that you want to use. Read more here:
When you want to use a picture or illustration with a CC license you need to give proper credit the creator or creators of the work. The following information needs to be included in order to give proper credit to the creators:
Digital version of your thesis
The information in the digital version of your thesis might be structured and linked like this:
Cover image: Thorsten Bosch, “Coala in tree”. Licensed under CC-BY 2.0
Printed version of your thesis
It may be impossible to fit all of the links into the information in the printed version. Therefore it is enough to link to the work, since the license information can be found there. The printed information might be structured like this:
Cover image: Thorsten Bosch, “Coala in tree” https://flic.kr/p/2i7yTLS. Licensed under CC-BY 2.0
If you have made modifications to the picture
You can modify the picture if it has a CC license that allows this. This can be done with work that does not have the condition ”ND” (“No derivative work”). If you make modifications, you need to provide information on how the work has been altered in your license information.
Cover image: Thorsten Bosch, “Coala in tree”. Licensed under CC-BY 2.0 / text has been added to original.
If your modifications are so significant that the result is to be considered a new work, you should state license information for the new work. Read more here:
Book training and consultation sessions about scholarly publishing, research data management and DiVA.
Contact us via form, chat or phone. Here you will also find addresses and opening hours.