Guidelines for arranging parties at UID
Ställverket can arrange student parties for UID students with permission from the Head of Department, requested at least 1 month in advance. The request must follow UID and Umeå University policies. Ställverket covers any additional costs for UID.
- Planning: Ställverket handles all planning and informs students about party rules, safety, cleaning, and recycling.
- Floor plan: Provide a detailed floor plan, including entrances, exits, and emergency routes, approved by the house technician.
- Approval: Present the floor plan and participant numbers to the Head of Department for approval.
- Formal request: Submit the “Avtal för arrangemang kväll eller helg i en institutions lokal (pdf)” form to the Head of Department. After approval, email the form to Infocenter, copying the House Technician and Head of Department.
- Coordination: Contact the house technician at least 2 weeks before the party to confirm door locking/unlocking times.
- Security: Ensure main entrances and student studio doors are locked during the party. Lock the stairway door from the student kitchen to the UID entry level.
- Responsibility: Uphold order and safety, and provide a main contact for UmU Security. The contact person must not be under the influence of alcohol.
- Cleanup: Clean and restore the venue, including recycling and returning furniture.
- Extra cleaning: Order and cover the costs of extra cleaning by Umeå University staff.
- Additional costs: Ställverket covers any additional costs for UID, such as security checks or extra cleaning.
- Notification: Inform staff and students about the party, lockdown, and rules at least 1 week before the event.