Here you will find answers to frequently asked questions about registering and publishing in the university's publication database DiVA.
Why should I register in DiVA?
DiVA works as
a channel for disseminating research results
the archive of the university's scientific output
the basis for research-related statistics (local, national and international)
a basis for allocating funds to faculties
a tool for exporting publications and publication lists to other systems.
The importance of registration in DiVA is established by Vice-Chancellor decisions at Umeå University:
Umeå University researchers are to register all their scholarly publications in the Umeå University academic online archive DiVA (approved by the Vice-Chancellor, reg. no Umu 220-2745-06).
Reports and other scholarly publications published by Umeå University should also be registered and deposited in DiVA (approved by the Vice-Chancellor, reg. no. Umu 500-256-03).
What should I register?
All publications written by researchers employed at Umeå University must be registered in DiVA to provide an overall picture of the university’s publishing.
Publications include, for example:
articles in journals
book reviews and articles in newspapers and popular science journals
popular science monographs
new editions of previously published material
DiVA also records works that are not regular publications, such as works considered artistic output. These include, for example:
Editorship is registered for the following material:
special issues of periodicals.
What should I not register?
The basic rule for registration in DiVA is that the record refers to published material. Projects and tasks with no publications and unpublished material should not be registered.
Examples of material that should not be registered:
lectures/presentations in teaching, or equivalent.
What can I publish in full text?
You can upload and publish full-text publications that are published open access with a Creative Commons licence in DiVA. If the publication does not have a licence for republication, the full text can be published in DiVA if you have the publisher's permission.
Publishers may sometimes allow a version of the publication to be uploaded, sometimes with a delay (embargo).
In DiVA, you can choose to either upload the
publisher's version (final, published version)
You need to check the publisher's conditions for parallel publishing before uploading a full text in DiVA. By using the Sherpa Romeo tool, you can check whether you are allowed to upload any version of the article to DiVA and, if so, whether there is an embargo requirement. DiVA is considered an "institutional repository" in these contexts.
You can make changes to your DiVA record yourself, but only if the record does not have an uploaded full text or has not undergone bibliographic review by the library. If you have registered a thesis or a dissertation/thesis, you cannot change the record afterwards, either.
The DiVA administrator at your institution can help you with changes to a record you cannot edit yourself. Each department/unit also has student thesis administrators who can change thesis records.
Only library staff can make changes to licentiate and doctoral thesis records.