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Register and publish your thesis

All theses and dissertations published at Umeå University are to be registered and published full text in DiVA (Digitala Vetenskapliga Arkivet), the University publication database.

Open Access Policy

Open access-policy for scholarly publications at Umeå University

(Approved by the Vice-Chancellor on 19 September 2017)

1. Background

Umeå University promotes making all published research outputs free of all restrictions on access as far as possible. This according to the 2013 Berlin Declaration on Open Access signed by the Association of Swedish Higher Education and concordant to the requirements placed by the Swedish Research Council and other research funding bodies. Basis for the wording of this policy is that it should be as lucid and clear as possible, and that it should be easy for researchers and students to follow.


2. Policy

1. Registering scholarly publications in DiVA

Umeå University researchers are to register all their scholarly publications in the Umeå University academic online archive DiVA (approved by the Vice-Chancellor, reg. no Umu 220-2745-06). Reports and other scholarly publications published by Umeå University should also be registered and deposited in DiVA (approved by the Vice-Chancellor, reg. no. Umu 500-256-03).

2. Open access

Umeå University researchers are recommended to continue to publish their research outputs with open access as far as possible. If this is not done, it is valuable if a full text copy is published openly accessible in DiVA, so-called parallel publication.

3. Dissertations

Dissertations published by Umeå University should also be registered and deposited in DiVA (approved by the Vice-Chancellor, reg. no. Umu 500-256-03). Dissertations should be published electronically in DiVA unless copyright impediments obstruct such from happening.

4. Undergraduate theses

Undergraduate theses produced at Umeå University should be registered and deposited in DiVA. The registered data (author, title, abstract, department, etc.) becomes openly accessible. If the faculty or department recommend a full text publication, such will be arranged if the authors give their approval.

Register the thesis - proofread and ready to publish

When it is time to register your thesis in DiVA it should be proofread and ready both in form and content. The university provides information about the layout of the thesis and posting sheet.

Register a doctoral thesis

Register your doctoral thesis by yourself in DiVA. The registration should be carried out at least three working days before your posting date. At the registration you fill in information about the thesis and the public defense. You upload the thesis and the posting sheet in full text. A front picture for the thesis can also be added if the copyright allows it. Follow the manuals when you register your thesis in DiVA.

Read more about the posting of your thesis and the mandatory delivery of your printed thesis to the library:

Posting and posting ceremony

Register a licentiate thesis

Register your licentiate thesis by yourself in DiVA. The registration can be carried out before or after your licentiate seminar. At the registration you fill in information about the thesis and the licentiate seminar. You upload the thesis in full text. A front picture for the thesis can also be added if the copyright allows it. Follow the manuals when you register your thesis in DiVA.

You should also leave a printed copy of the thesis to the library.

Instructions and manuals

Manual: Compilation thesis

A step-by-step guide to publishing your compilation thesis in DiVA.

Manual: Monographic thesis

A step-by-step guide for publishing your monographic thesis in DiVA.

Thesis in Fine Arts

Theses in Fine Arts can vary in format and production and often has content that need special solutions when it is to be published in DiVA. Please contact the library if your thesis contains parts and documentation outside the norm of a traditional, text based, dissertation. Choose the alternative "Publishing, theses and research data" when you contact the library.

Contact the library

Follow the manuals if your thesis has the form of a traditional compilation thesis or monographic thesis.

Manual: Compilation thesis

Manual: Monographic thesis

Register older theses in DiVA

If you wrote your thesis prior to 2004 when it became mandatory to publish in DiVA, you are welcome to register it afterwards. In DiVA your thesis is kept in a digital repository. 

You can also choose to register data regarding your thesis in DiVA without publishing the thesis in full text.

Thesis in digital format

If you want to publish your thesis in full text and you have it in a digital format you can follow the instructions for your type of dissertation and upload the file with your thesis, assuming that there are no copyright issues that prevent this. Please contact the library if you have any questions regarding digitisation of printed material. Choose the alternative “Archives and special collections” in the contact form.  

If you already registered your thesis and want to add a file with the thesis in digital format please choose the option ”Publishing, theses and research data” when you contact the library.

Manual: Compilation thesis

Manual: Monographic thesis

Contact the library

Thesis only in printed copies

If you only have a printed copy of your thesis it can be digitised and uploaded to DiVA, assuming that there are no copyright issues that prevent this. 

Request digitisation of your publication