Umeå University’s recommended folder structure
Researchers at Umeå University are recommended to use the University’s folder structure template. Storing research data in a logical structure from the very beginning makes research projects easier. It is also a good basis for making research data accessible as per Umeå University’s data management policy.
Follow your department’s archiving procedures
Originally, the recommended structure was developed by the Department of Clinical Sciences and is based on archiving after each research publication. Some departments have a different procedure where archiving occurs upon project completion. Always follow your department’s internal procedures.
Download the template
Download the University’s folder structure template:
Template to use during your research project
The template’s description of folders
The structure consists of a main folder with four subfolders. Each folder contains a README file that describes what the folder can be used for.
- The main folder or “the root”: Best to give it the name of the project and project number.
- Data: This is where raw data are stored together with information about the raw data (known as metadata).
- Document: Copies of basic documentation about the project are stored here. For example, the data management plan, application documents and agreements. Some of the documents should also be registered in the record. Contact the records manager at your department for this.
- Software: The software or scripts used in the project are collected here.
- Results: Results from analyses of research data are stored here.
Adapt the structure to your needs
You can create new folders as necessary. If you do this, you should create your own README files that describe the purpose of the folder.
Other folder structures are also possible
If you do not use the folder structure recommended by the University, you need to explain the structure of your chosen solution in a README file. This allows others to understand and interpret the contents of the folders.
Code keys must be stored separately
If you process pseudonymised personal data, you may not store the code key in the same place as your research data. Instead, store the code key in a separate place that only you or another authorised person has access to.
Do you have questions about research data?
The University has a cross-functional team that supports you with research data issues in areas such as archiving, legal affairs, IT support, open data, and information security. You can contact the research data support team using the following form:
Contact the research data support team if you have questions
