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Programs for collaboration and data storage

Examples of services you can use to manage your research data. This page describes how you can store your data securely and how you can collaborate with colleagues.


Store files with high protection value in a secure storage space

Skyddade dokument (secure storage space) is a collaborative workspace for storing documents and data with high protection value, such as sensitive personal data, for instance.

Learn more about Skyddade dokument on Aktum (UMU ID required)

Store your files on OneDrive (Microsoft 365)

Use OneDrive to store your own files and working material. The service automatically backs up your data and you can access your files via the cloud no matter where you are or what device you are using.

Learn more about OneDrive on Aktum (UMU ID required)

Share files on Teams or Sharepoint (Microsoft 365)

Use Teams to share files with a group, project or office. All participants own all the files unless other permissions are set. Teams is a simple way of working together on files. All members of the group can edit files at the same time, and they will always have the most recent version. The files used in Teams are also stored in Sharepoint since a group website is automatically created in the background when a team is created.

Please note! You are not allowed to store any research material of high protection value and containing sensitive personal data in Microsoft 365.

Learn more about Teams and Sharepoint on Aktum (UMU ID required)

Send files via encrypted transfer with Skyddad bilaga

Skyddad bilaga (protected attachment) enables employees to send and receive files via encrypted transfer. Encrypted transfer is significantly more secure when you need to send or receive attachments.

Learn more about encrypted files and Skyddad bilaga on Aktum (UMU ID required)

Technical support and contact

Turn to Servicedesk when you need technical support or to order access to systems.

Skicka ett ärende till Servicedesk

Call Servicedesk on +46 90-786 63 00

You can also find instructions on Manual

Latest update: 2025-06-02

Learn more

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Collaborate with others

Expand your network, but consider what data to share and how you share it.

Illustration: hand holding an ID card in front of a screen.

Process personal data in research

When processing personal data, you need to meet the GDPR requirements.

Illustration händer på tangentbord framför en datorskärm med ett upplåst hänglås.

Information security

Plan for secure information management throughout the research project.