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Travels

(Last updated: 20 August 2021, 10:50)

Travel and conference grant calls now open

The Vice-Chancellor has reached the decision to allow the Kempe Foundations to make new calls for travel and conference grants again. Learn more from the news item Calls for travel and conference grants coming up.

Travelling and business travels

At Umeå University, extensive restrictiveness must be taken regarding business travel. Online options must always be the primary solution.

Testing prior to business travel

According to the Vice-Chancellor’s decision on 27 April 2021, extensive restrictiveness must be taken regarding business travel, and online options must be the primary solution. This applies until 29 September, what will apply for the period thereafter has not yet been determined. If the assessment is that you as a members of staff still needs to conduct a business trip, and if you are travelling to another country, within or outside of the EU, you may need to show that you do not carry COVID-19 by taking a test and showing a certificate upon entry into the country.

Such testing can be conducted by the occupational health care services Feelgood, which offers PCR testing and antigen testing. Both these tests are designed to show ongoing infection. Costs for testing are not included in the institution-wide agreement. Instead, departments or offices must cover such costs.

PCR testing
When testing prior to a business trip requires a PCR test, you must order your test in ample time, at least five working days before travelling since the test is sent to an external laboratory.

Antigen tests
An antigen test is a so-called rapid antigen diagnostic test in which you receive your test results within 15–30 minutes. This means that the test can be booked shortly before the business trip and a certificate is issued in conjunction with the testing.

Important considerations
Before booking a business travel, you must receive an approval from your manager.

If you are travelling abroad, download the app UD Resklar early in your travel plans to learn what applies for visits to and entry into the country. Also check that the country you wish to travel to is not included in the countries the Swedish Ministry of Foreign Affairs advises against travelling to. This to ensure that you are covered by insurance.

If testing is needed, your department or office covers the cost of your testing, but you are responsible for booking your test. Make sure to travel as safe from infection as you can and stay at home if you have symptoms of disease. Please also note that you may need to provide a negative COVID test upon arrival in Sweden or after you have returned.

Important! Read about what else you need to consider under the various headlines on this page.

Contact the occupational health care services to order testing

International travels

Restrictiveness applies to international travels as well as domestic travels. Online options must always be the primary solution. Members of staff, students and other travellers are urged to follow the guidelines and recommendations of the Public Health Agency of Sweden and the Swedish Ministry of Foreign Affairs regarding domestic and international travels, as well as take onboard any potential local guidelines and restrictions.

Read a summary of what to consider below. The regulations, restrictions and recommendations can change fast, so all travellers are recommended to stay updated with the Swedish authorities.

Leaving Sweden

Negative COVID-19 test for entry into another country

Some countries require incoming travellers to show a negative COVID test result upon entry into the country. And the test results need to be recent. Testing in Sweden is usually only carried out on individuals who show symptoms of disease.

If you are a student travelling home after studies at Umeå University and your home country requests a certificate of a negative COVID test for entry into the country, you should turn to a private care provider who issues travel certificates.

Procedure for taking a test and obtaining a travel certificate:
Contact a private healthcare provider who issues travel certificates. At the moment, and to our knowledge, there are two such healthcare providers in Umeå, SVEA Vaccin and Vaccina. Please note, if you do not have a Swedish personal identity number, you must turn to SVEA Vaccin.

Plan your travels well

It is important that you plan your travels well if the test is to be less than 48 or 72 hours old when entering your destination. This means that it is appropriate to take the test at the beginning of the week and then plan travels within three days. Please bear in mind that it takes approximately 48 hours for your test results to arrive. Avoid planning travels on a Sunday, Monday or Tuesday as you will find it difficult to show a sufficiently fresh test result since tests are usually not analysed during weekends.

Travel safely

You are obliged to follow the Public Health Agency of Sweden's guidelines when travelling and avoid unnecessary travelling. Read the authority's information: If you are planning to travel

The Swedish Ministry of Foreign Affairs’ advices against travel to certain countries

The Swedish Ministry of Foreign Affairs (UD) regularly updates its list of countries they advice against travel to. Please stay updated as it affects insurance and how you need to act when entering Sweden again.

Advice against travel (UD)

Entering Sweden

Temporary entry ban into Sweden

There is a temporary ban on non-essential travel to Sweden from all countries except from EU countries and the Nordic countries. The entry ban has been extended a few times but is now valid until 31 August. Certain exceptions apply.

Employees and stipends/scholarship holders (including their family members) are exempt from the entry ban and can travel to Sweden if they can show a valid residence permit spanning over 3 months or more. Entry into Sweden for reasons of studying are also exempt from the ban.

Travellers from non-EEA and EEA countries need to present a negative COVID test upon entry and are recommended self-isolation and testing. Find out more under the headline below.

Visit the following page, but be aware that more recent updates can be available elsewhere:

Questions and answers about the entry ban to Sweden (Government Offices of Sweden)

The Swedish Police Authority also provides useful information on travelling restrictions for travel to Sweden

The Swedish Police Authority's travel information

Negative COVID-19 test required for entry into Sweden

The Swedish Government has decided that foreign nationals entering Sweden from outside the Nordic region, but within the EU/EEA, must have tested negative for COVID-19, be vaccinated against the disease, or have a certificate confirming recovery from COVID-19. The requirements depend on the country from which the foreign national is travelling. At present, this regulation applies until 31 August 2021.

Entry from Denmark, Finland, Iceland and Norway is not subject to any entry restrictions.

Foreign nationals entering Sweden from outside the EEA and outside exempt countries must be able to present a certificate at the border showing that the traveller has tested negative for COVID-19. A maximum of 48 hours may have passed between the time of testing and the border crossing. This applies regardless of previous disease and vaccination.

For details about testing and entering Sweden, please stay updated through the Swedish Government’s website, the Public Health Agency of Sweden or the Swedish Police Authority. Please note that the conditions and exceptions can change, so please stay updated on reliable sources.

Get tested and self-isolate after your arrival in Sweden 

The Ministry for Foreign Affairs advises against non-essential travel to a number of countries. If you have visited one of those countries in the past seven days before entering Sweden, you are recommended to get tested for COVID-19 upon entry to Sweden, and on day five following your arrival. Travellers are recommended to self-isolate and avoid close contact with others for seven days.

Learn more about recommendation for people entering Sweden from abroad (Public Health Agency of Sweden)

Information from Umeå University for international arrivals

Umeå University has also compiled information for international arrivals, this could be students or staff, who need to get tested upon arrival and may need to self-isolate. The information explains how to get tested without a Swedish personal identity number.

Information for international arrivals

General information about travelling during COVID-19

How to act if planning to travel

You have a great personal responsibility to prevent the spread of infection when travelling. Do not travel if you have symptoms of COVID-19. During your travel and on your destination, you should limit new close contacts, and meet in smaller groups. You must make plans for how to avoid getting infected and how you can avoid infecting others. 

If you are planning to travel (Public Health Agency of Sweden)

Protect yourself and others from spread of infection (Public Health Agency of Sweden)

Travel insurance

The Swedish Legal, Financial and Administrative Agency has gathered information regarding travel insurance for students and employees.

Read more about travel insurance

Studies abroad during the pandemic

Staff working with exchange studies can learn more from Internationaliseringsforum or on the COVID-19 webpage Studies abroad during COVID-19.