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Buildings, IT, Environment and Safety

Buildings

Rules for premises

Rules for premises

The regulation contains Rules relating to public order and security in the University’s premises, Rules for the hiring or booking of premises, Rules for placarding/posting of notices, and Rules for digital information screens.

Type: Regulation
Responsible: Planning Office
Area: Buildings, IT, environment and security
Reference number: FS 1.1-1955-19
Valid: 2021-01-01- Until further notice
Decided by: Vice-Chancellor
Established: 2020-12-22
Replaces document: Rules for Notice Boards, Activities, etc. at Umeå University (UMU 102-2845-08) decided by the Vice-Chancellor on 6 May 2008. Dogs at the Workplace (Journal reg. no. is missing) decision by the Vice-Chancellor on 21 October 1971. Regarding the presence of children in premises of the University’s institutions (2054/79 F10) decided by the University Board 23 May 1979 Rule concerning events with alcohol being served in the University’s premises during evenings and weekends (FS 1.1.2-484-14) decided by the Vice-Chancellor on 24 March 2014. Policy for a Smoke-Free Work Environment at Umeå University (UMU 102-241-07) adopted by the Vice-Chancellor 30 January 2007.

Rules for premises

Code of rules and procedures for housing coordination

Code of rules and procedures for housing coordination

Umeå University is recruiting and inviting international students and international staff and visiting research fellows, which sets demands on the university to be able to offer housing to these individuals. The university’s objective is for new students and staff to be able to take on their work or student life in Umeå without the stress of trying to find housing.

Type: Other
Responsible: Property Management Office
Area: Premises, IT, Environment and Security
Reference number: FS 1.1-1709-20
Valid: Until further notice
Decided by: Vice-Chancellor
Established: 2021-03-16
Replaces document: New policy document

Code of rules and procedures for housing coordination

IT

IT Security Plan

IT Security Plan

Security in the use of the University’s IT resources

Type: Plan
Responsible: IT unit
Area: IT
Reference number: 100-3305-10
Valid: Until further notice
Decided by: Vice-Chancellor
Established: 2011-03-28

IT security plan

Liability Agreement for Systems Administrators

Liability Agreement for Systems Administrators

Liability agreement for system administrators in IT systems and communication networks

Type: Regulation
Responsible: IT unit
Area: IT
Reference number: 100-3315-10
Valid: Until further notice
Decided by: IT Director
Established: 2011-02-09

Liability agreement for systems administrators

Regulation E-mail Service

Regulation E-mail Service

Regulation on how e-mail services for employees are run at Umeå University.

Type: Regulation
Responsible: IT unit
Area: IT
Reference number: FS 1.1.2-1106-14
Valid: Until further notice
Decided by: Vice-Chancellor
Established: 2014-08-19

Regulation E-mail Service

Regulations for the use of Umeå University’s IT resources

Regulations for the use of Umeå University’s IT resources

UmU’s IT resources are owned by UmU and are intended for use in UmU’s fields of work. The IT resources may only be used by authorised users. Use of the IT resources may not conflict with current legislation, SUNET’s regulations, this regulations document or the regulations of the field of operations involved. By IT resources are meant IT systems, including programme software, and the communications network.

Type: Regulation
Responsible: IT unit
Area: IT
Reference number: 100-3304-10
Valid: Until further notice
Decided by: Vice-Chancellor
Established: 2011-02-08

Regulations for the use of Umeå University’s IT resources

Environment 

Environmental policy 

Environmental policy

This environmental policy describes the main focus for the University’s employees and students with regard to consideration of the environment and sustainable development in the University’s activities. Through this policy, the University ultimately aims to contribute to achieving the global sustainable development goals in Agenda 2030.

Type: Policy
Responsible: Building Office
Area: Premises, IT, environment and safety
Reference number: FS 1.1-2187-19
Valid: 1 January 2020 until further notice
Decided by: The University Board
Established: 2019-12-12
Replaces document: Environmental Policy at Umeå University (UMU 102-949-03) adopted by the University Board on 7 April 2003 Policy for Business Travel at Umeå University (FS 1.1.2-778-14) adopted by the Vice-Chancellor on 23 September 2014 in respect of environmental aspects associated with meetings and travel. The provisions on safety, cost, responsibility, etc. are specified in a separate regulation.

Environmental policy 

Regulation for environmental and sustainability work

Regulation for environmental and sustainability work

This regulation, which is aimed at both managers and employees, describes the process for Umeå University’s systematic environmental management and sustainability work. The regulation shall meet the need for support and governance arising from the requirements of the Ordinance (2009:907) on Environmental Management in Government Agencies, as well as other environmental legislation of relevance to the University.

Type: Regulation
Responsible: Building Office
Area: IT, premises, environment and safety
Reference number: FS 1.1-1773-20
Valid: 1 January 2021 until further notice
Decided by: Vice-Chancellor
Established: 2020-12-08
Replaces document: Newly established policy document

Regulation for environmental and sustainability work

Action plan for climate and sustainability

Action plan for climate and sustainability 2021-2023

This document contains targeted goals and overall activities for Umeå University's environmental sustainability work for 2021–2023 with the aim set for 2030. The action plan emphasises environmental sustainability, but the key areas Education and students and Research and utilisation take an overall approach based on the 2030 Agenda and the sustainable development goals.

Type: Plan
Responsible: Property Management Office
Area: Buildings, IT, Environment and Safety
Reference number: FS 1.1-2259-20
Valid: 16 March 2021 until 31 December 2023
Decided by: Vice-Chancellor
Established: 2021-03-16

Action Plan for Climate and Sustainability 2021-2023_FS1.1-2259-20.pdf (229 kB)

Safety 

Safety policy for Umeå University

Safety policy

This policy describes the main focus with regard to safety work for Umeå University. The policy covers employees and organisational operations at the University, as well as service providers, externally engaged consultants and partners.

Type: Policy
Responsible: Building Office
Area: Premises, IT, environment and safety
Reference number: FS 1.1-1744-20
Valid: 1 January 2021 until further notice
Decided by: Vice-Chancellor
Established: 2020-12-09
Replaces document: Safety Policy 1999 (ref. no. 100-1795-99)

Safety policy for Umeå University

Communication

Policy for the Use of Social Media in the Name of Umeå
University

Policy for the Use of Social Media in the Name of Umeå University

This policy describes how social media should be used at Umeå University (UmU) when the media channel has been established in the name of UmU

Type: Policy
Responsible: Communications Office
Area: Communication
Reference number: 1.1-991-15
Valid: Until further notice
Decided by: Vice-Chancellor
Established: 2015-06-16

Policy for the Use of Social Media in the Name of Umeå
University

 

Decisions as a result of the spread of COVID-19

Decision regarding 30 September until 1 November 2021 as a result of COVID-19

Decision regarding 30 September until 1 November 2021 as a result of COVID-19 – revised

Due to the removal of a majority of national COVID restrictions, the university’s decision from 18 August regarding the period 30 September until 1 November has been revised and several COVID measures have been lifted. This includes eased measures regarding where to work, hall examinations, meetings, business travel and events. Teaching was already made possible with physical attendance in the decision now revised. A new announcement regarding the period from 2 November and onwards will be announced in October.

Type: Regulation
Responsible: Planning Office
Area: Buildings, IT, Environment and Safety
Reference number: FS 1.1-821-21
Valid: 30 September 2021 until 1 November 2021
Decided by: Vice-Chancellor
Established: 2021-09-15
Replaces document: Decision regarding 30 September until 1 November 2021 as a result of COVID-19 (FS 1.1-821-21) reached on 18 August 2021 and Decision regarding the start of the 2021 autumn semester as a result of COVID-19 (FS 1.1-821-21) reached on 27 April 2021.

Decision regarding 30 September until 1 November as a result of COVID-19 (170 kB)

Decision regarding Bildmuseet and Curiosum for summer 2021 due to COVID-19

Decision regarding Bildmuseet and Curiosum for summer 2021 due to COVID-19

The Vice-Chancellor has reached the decision to allow Bildmuseet and Curiosum to open their public activities. The decision is valid from 13 May 2021 for Bildmuseet, and from 17 June 2021 for Curiosum. For both organisations, the decision is valid until further notice. Bildmuseet and Curiosum must carry out the adaptations necessary based on national and regional regulations and recommendations, general advice and guidelines as well as Ordinance (2021:8) on special restrictions to prevent the spread of COVID-19.

Type: Regulation
Responsible: Planning Office
Area: Buildings, IT, Environment and Safety
Reference number: 2021/837
Valid: 13 May 2021 until further notice
Decided by: Vice-Chancellor
Established: 2021-04-20
Replaces document: Replaces relevant wordings in COVID-19 measures for spring semester 2021 (FS 1.1-2617-20).

Decision regarding Bildmuseet and Curiosum for summer 2021 due to COVID-19

Decision regarding the start of the 2021 autumn semester as a result of COVID-19

Decision regarding the start of the 2021 autumn semester as a result of COVID-19

To give staff and students at Umeå University better ability to plan their work and studies, this decision is valid for the initial part of autumn semester 2021, from 30 August until 29 September 2021, which equals the first of four 7.5 credit periods. By starting carefully, the university hopes to gradually be able to return to on-campus activities during the autumn semester. A new decision regarding the period after 29 September will be made and announced in August.

Type: Regulation
Responsible: Planning Office
Area: Buildings, IT, Environment and Safety
Reference number: FS 1.1-821-21
Valid: 30 August 2021 until 29 September 2021
Decided by: Vice-Chancellor
Established: 2021-04-27

Decision regarding the start of the 2021 autumn semester as a result of COVID-19

Extended decision to make deviations from course syllabi due to COVID-19

Extended decision to make deviations from course syllabi due to COVID-19

Deviations from a course syllabus regarding the formats for teaching and assessment may be made to the extent necessary to prevent the spread of COVID-19. Only the person who normally makes decisions on course syllabi and examinations is allowed to make decisions on necessary deviations and must ensure that the decision is well-documented and archived. In those cases where the examination requires access to a computer or internet connection, students must be offered such aids that allow them to participate from a technical perspective. Approved deviations should not lead to obstructions or delay in the return to on-campus studies if the pandemic allows.

Type: Regulation
Responsible: Planning Office
Area: Buildings, IT, Environment and Safety, and First- and Second-Cycle Education
Reference number: FS 1.1-821-21
Valid: 30 September 2021 until 16 January 2022
Decided by: Vice-Chancellor
Established: 2021-06-22
Replaces document: Partially replaces Decision regarding the start of the 2021 autumn semester as a result of COVID-19 (FS 1.1-821-21)

Extended decision to make deviations from course syllabi due to COVID-19

Instruction for the processing of body fluids and human tissue due to COVID-19

Instruction for the processing of body fluids and human tissue due to COVID-19

This instruction describes how to process human samples during the COVID-19 pandemic. In the current situation, everyone should review their risk assessments and hygiene routines to assess if the safety precautions applied are sufficient. If a healthcare provider has assessed that there is no suspicion of COVID-19 infection at an operation or blood donation, this assessment should be adhered to also when processing samples from such an activity. According to requirements set by the Swedish Work Environment Authority (AFS 2018:4), a minimum of safety class II needs to be applied for the processing of material that may contain infectious agents.

Type: Instruction
Responsible: Planning Office
Area: Buildings, IT, Environment and Safety
Reference number: FS 1.1-914-20
Valid: 25 August 2020 until further notice
Decided by: Vice-Chancellor
Established: 2020-08-25
Replaces document: Instruction for the processing of body fluids and human tissues due to COVID-19 (FS 1.1-914-20) established by the Vice-Chancellor on 28 April 2020.

Instruction for the processing of body fluids and human tissue due to COVID-19

Regulation for staff in at-risk groups and the use of protective equipment due to COVID-19

Regulation for staff in at-risk groups and the use of protective equipment due to COVID-19

This document aims to guide managers at Umeå University in how to handle the members of staff who, according to the definition of the National Board of Health and Welfare, belong to at-risk groups for COVID-19, or staff who experience worry or fear of infection, as well as provide guidelines for protective equipment for members of staff and students. This regulation is valid until further notice and will be revised if the Swedish Government decides to change their rules regarding sickness benefit for people in at-risk groups or benefits when you have close relatives in an at-risk group, or if the Public Health Agency of Sweden’s guidelines and general advice are changed.

Type: Regulation
Responsible: Human Resources Office
Area: Human Resources, Equal Opportunities and Work Environment, and Buildings, IT, Environment and Safety
Reference number: FS 1.1-1461-20
Valid: 2021-01-19 until further notice
Decided by: Vice-Chancellor
Established: 2021-01-19
Replaces document: FS 1.1-1461-20

Regulation for staff in at-risk groups and the use of protective equipment due to COVID-19