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Buildings, IT, environment and safety

Buildings

Rules for premises

Rules for premises

The regulation contains Rules relating to public order and security in the University’s premises, Rules for the hiring or booking of premises, Rules for placarding/posting of notices, and Rules for digital information screens.

Type of document: Rule
Office in charge: Planning Office
Field: Buildings, IT, environment and security
Reg. no.: FS 1.1-1955-19
Validity: 2021-01-01- Until further notice
Approved by: Vice-Chancellor
Date of approval: 2020-12-22
Replaces document: Rules for Notice Boards, Activities, etc. at Umeå University (UMU 102-2845-08) decided by the Vice-Chancellor on 6 May 2008. Dogs at the Workplace (Journal reg. no. is missing) decision by the Vice-Chancellor on 21 October 1971. Regarding the presence of children in premises of the University’s institutions (2054/79 F10) decided by the University Board 23 May 1979 Rule concerning events with alcohol being served in the University’s premises during evenings and weekends (FS 1.1.2-484-14) decided by the Vice-Chancellor on 24 March 2014. Policy for a Smoke-Free Work Environment at Umeå University (UMU 102-241-07) adopted by the Vice-Chancellor 30 January 2007.

Rules for premises

Code of rules and procedures for housing coordination

Code of rules and procedures for housing coordination

Umeå University is recruiting and inviting international students and international staff and visiting research fellows, which sets demands on the university to be able to offer housing to these individuals. The university’s objective is for new students and staff to be able to take on their work or student life in Umeå without the stress of trying to find housing.

Type of document: Other
Office in charge: Property Management Office
Field: Premises, IT, Environment and Security
Reg. no.: FS 1.1-1709-20
Validity: Until further notice
Approved by: Vice-Chancellor
Date of approval: 2021-03-16
Replaces document: New policy document

Code of rules and procedures for housing coordination

IT

IT security plan

IT Security Plan

Security in the use of the University’s IT resources

Type of document: Plan
Office in charge: IT unit
Field: IT
Reg. no.: 100-3305-10
Validity: Until further notice
Approved by: Vice-Chancellor
Date of approval: 2011-03-28

IT security plan

Liability agreement for systems administrators

Liability Agreement for Systems Administrators

Liability agreement for system administrators in IT systems and communication networks

Type of document: Rule
Office in charge: IT unit
Field: IT
Reg. no.: 100-3315-10
Validity: Until further notice
Approved by: IT Director
Date of approval: 2011-02-09

Liability agreement for systems administrators

Regulation email service

Regulation E-mail Service

Regulation on how e-mail services for employees are run at Umeå University.

Type of document: Rule
Office in charge: IT unit
Field: IT
Reg. no.: FS 1.1.2-1106-14
Validity: Until further notice
Approved by: Vice-Chancellor
Date of approval: 2014-08-19

Regulation email service

Regulations for the use of Umeå University’s IT resources

Regulations for the use of Umeå University’s IT resources

UmU’s IT resources are owned by UmU and are intended for use in UmU’s fields of work. The IT resources may only be used by authorised users. Use of the IT resources may not conflict with current legislation, SUNET’s regulations, this regulations document or the regulations of the field of operations involved. By IT resources are meant IT systems, including programme software, and the communications network.

Type of document: Rule
Office in charge: IT unit
Field: IT
Reg. no.: 100-3304-10
Validity: Until further notice
Approved by: Vice-Chancellor
Date of approval: 2011-02-08

Regulations for the use of Umeå University’s IT resources

Environment 

Environmental policy 

Environmental policy

This environmental policy describes the main focus for the University’s employees and students with regard to consideration of the environment and sustainable development in the University’s activities. Through this policy, the University ultimately aims to contribute to achieving the global sustainable development goals in Agenda 2030.

Type of document: Policy
Office in charge: Building Office
Field: Premises, IT, environment and safety
Reg. no.: FS 1.1-2187-19
Validity: 1 January 2020 until further notice
Approved by: The University Board
Date of approval: 2019-12-12
Replaces document: Environmental Policy at Umeå University (UMU 102-949-03) adopted by the University Board on 7 April 2003 Policy for Business Travel at Umeå University (FS 1.1.2-778-14) adopted by the Vice-Chancellor on 23 September 2014 in respect of environmental aspects associated with meetings and travel. The provisions on safety, cost, responsibility, etc. are specified in a separate regulation.

Environmental policy 

Regulation for environmental and sustainability work

Regulation for environmental and sustainability work

This regulation, which is aimed at both managers and employees, describes the process for Umeå University’s systematic environmental management and sustainability work. The regulation shall meet the need for support and governance arising from the requirements of the Ordinance (2009:907) on Environmental Management in Government Agencies, as well as other environmental legislation of relevance to the University.

Type of document: Rule
Office in charge: Building Office
Field: IT, premises, environment and safety
Reg. no.: FS 1.1-1773-20
Validity: 1 January 2021 until further notice
Approved by: Vice-Chancellor
Date of approval: 2020-12-08
Replaces document: Newly established policy document

Regulation for environmental and sustainability work

Action plan for climate and sustainability

Action plan for climate and sustainability 2021-2023

This document contains targeted goals and overall activities for Umeå University's environmental sustainability work for 2021–2023 with the aim set for 2030. The action plan emphasises environmental sustainability, but the key areas Education and students and Research and utilisation take an overall approach based on the 2030 Agenda and the sustainable development goals.

Type of document: Plan
Office in charge: Property Management Office
Field: Buildings, IT, Environment and Safety
Reg. no.: FS 1.1-2259-20
Validity: 16 March 2021 until 31 December 2023
Approved by: Vice-Chancellor
Date of approval: 2021-03-16

Action Plan for Climate and Sustainability 2021-2023_FS1.1-2259-20.pdf (229 kB)

Safety 

Safety policy for Umeå University

Safety policy

This policy describes the main focus with regard to safety work for Umeå University. The policy covers employees and organisational operations at the University, as well as service providers, externally engaged consultants and partners.

Type of document: Policy
Office in charge: Building Office
Field: Premises, IT, environment and safety
Reg. no.: FS 1.1-1744-20
Validity: 1 January 2021 until further notice
Approved by: Vice-Chancellor
Date of approval: 2020-12-09
Replaces document: Safety Policy 1999 (ref. no. 100-1795-99)

Safety policy for Umeå University

Code of rules and procedures for disposal of radioactive waste

Code of rules and procedures for disposal of radioactive waste

This document constitutes the code of rules and procedures regarding the disposal of radioactive waste at Umeå University.

Type of document: Other
Office in charge: Building Office
Field: Buildings, IT, Environment and Safety
Reg. no.: FS 1.1-1672-20
Validity: Until superseded or revised
Approved by: Vice-chancellor
Date of approval: 2020-08-25
Replaces document: Rutin för kvittblivning av radioaktivt avfall 2016-12-20

Code of rules and procedures for disposal of radioactive waste

Decomissioning plan for facilities used for work with open radioactive sources at Umeå university

Decomissioning plan for facilities used for work with open radioactive sources at Umeå university

This decommission plan describes the division of responsibilities and labor regarding the decommissioning of facilities at Umeå university that have been used for work involving open radioactive sources.

Type of document: Other
Office in charge: Building Office
Field: Buildings, IT, Environment and Safety
Reg. no.: FS 2.10-1676-20
Validity: Until superseded or revised
Approved by: Vice-chancellor
Date of approval: 2020-08-25
Replaces document: Newly established

Decomissioning plan for facilities used for work with open radioactive sources at Umeå university

Procedures for strategic products

Procedures for strategic products

This procedure describes roles and responsibilities and the manner in which the University’s organisation is to work with non-proliferation and export controls on military equipment and dual-use products (hereafter referred to jointly as “strategic products”).

Type of document: Other
Office in charge: Building Office
Field: Buildings, IT, environment and security
Reg. no.: FS 1.1-776-21
Validity: 1 January 2022 until further notice
Approved by: Vice-Chancellor
Date of approval: 2021-12-21
Replaces document: Newly established

Procedures for strategic products

Radiation protection organisation at Umeå University

Radiation Protection Organisation at Umeå University

This document describes the Radiation Protection Organization at Umeå University. It describes the division of responsibilities and labor regarding the radiation protection. This document is a part of the Radiation Protection Management System at Umeå University.

Type of document: Rule
Office in charge: Building Office
Field: Buildings, IT, Environment and Safety
Reg. no.: FS 2.10-1675-20
Validity: Until superseded or revised
Approved by: Vice-chancellor
Date of approval: 2020-08-25
Replaces document: N/A

Radiation protection organisation at Umeå University

Rule for crisis management

Rule for crisis management

This policy document defines Umeå University’s organisation and division of responsibility for crisis preparedness and crisis management.

Type of document: Rule
Office in charge: Building Office
Field: Buildings, IT, environment and safety
Reg. no.: FS 1.1-576-21
Validity: 1 July 2021 until further notice
Approved by: Vice-chancellor
Date of approval: 2021-06-08

Rule for crisis management

Rule for purchasing radioactive sources

Rule for purchasing radioactive sources

This rule describes what is needed to comply with Swedish laws and the regulations from the Swedish Radiation Safety Authority when purchasing radioactive sources. This document also describes the documentation, and the communication with Umeå university’s radiation protection organization, that is needed to comply with the university’s regulations for radiation protection.

Type of document: Rule
Office in charge: Building Office
Field: Buildings, IT, Environment and Safety
Reg. no.: FS 1.1-1674-20
Validity: Until superseded or revised
Approved by: Vice-chancellor
Date of approval: 2020-08-25
Replaces document: ”Regel för inköp av joniserande strålning” fastställd av rektor 2016- 20-12, Dnr: FS 1.1-2122-16.

Rule for purchasing radioactive sources

Rule for radiation protection

Rule for radiation protection

This rule describes how local agencies at Umeå university must work to maintain, evaluate, and improve, the radiation protection at the local agency to comply with Swedish laws and regulations.

Type of document: Rule
Office in charge: Building Office
Field: Buildings, IT, Environment and Safety
Reg. no.: FS 1.1-1674-20
Validity: Until superseded or revised
Approved by: Vice-chancellor
Date of approval: 2020-08-25
Replaces document: Newly established.

Rule for radiation protection

Communication

Policy for the use of social media in the name of Umeå
University

Policy for the Use of Social Media in the Name of Umeå University

This policy describes how social media should be used at Umeå University (UmU) when the media channel has been established in the name of UmU

Type of document: Policy
Office in charge: Communications Office
Field: Communication
Reg. no.: 1.1-991-15
Validity: Until further notice
Approved by: Vice-Chancellor
Date of approval: 2015-06-16

Policy for the use of social media in the name of Umeå
University

 

Decisions as a result of the spread of COVID-19

Decision regarding COVID-19 from 9 February until 5 June 2022

Decision regarding COVID-19 from 9 February until 5 June 2022

This decision concerns the Univiersity's communicable control measures for the remaining part of the 2022 spring semester until 5 June. This decision is reached due to the majority of the national restrictions being lifted on 9 February. The aim is that no further University regulations regarding COVID-19 will be required for the period following the validity period of this decision. This may be reassessed if required.

Type of document: Rule
Office in charge: Planning Office
Field: Buildings, IT, environment and safety
Reg. no.: 1.1-297-22
Validity: 9 February until 5 June 2022
Approved by: Vice-Chancellor
Date of approval: 2022-02-09
Replaces document: Decision regarding COVID-19 from 8 December 2021 until further notice (FS 1.1-821-21)

Decision regarding COVID-19 from 9 February until 5 June 2022

Extended decision to make deviations from course syllabi etc. in spring semester 2022 due to COVID-19

Extended decision to make deviations from course syllabi etc. in spring semester 2022 due to COVID-19

Deviations from a course syllabus regarding the formats for teaching and assessment may be made to the extent necessary to prevent the spread of COVID-19. Only the person who normally makes decisions on course syllabi and examinations is allowed to make decisions on necessary deviations and must ensure that the decision is well-documented and archived. In those cases where the examination requires access to a computer or internet connection, students must be offered such aids that allow them to participate from a technical perspective. Approved deviations should not lead to obstructions or delay in the return to on-campus studies if the pandemic allows.

Type of document: Rule
Office in charge: Planning Office
Field: Buildings, IT, Environment and Safety, and First- and Second-Cycle Education
Reg. no.: FS 1.1-72-22
Validity: 17 January 2022 until 5 June 2022
Approved by: Vice-Chancellor
Date of approval: 2022-01-14
Replaces document: Replaces Extended decision to make deviations from course syllabi due to COVID-19 (FS 1.1-821-21)

Extended decision to make deviations from course syllabi due to COVID-19

Instruction for the processing of body fluids and human tissue due to COVID-19

Instruction for the processing of body fluids and human tissue due to COVID-19

This instruction describes how to process human samples during the COVID-19 pandemic. In the current situation, everyone should review their risk assessments and hygiene routines to assess if the safety precautions applied are sufficient. If a healthcare provider has assessed that there is no suspicion of COVID-19 infection at an operation or blood donation, this assessment should be adhered to also when processing samples from such an activity. According to requirements set by the Swedish Work Environment Authority (AFS 2018:4), a minimum of safety class II needs to be applied for the processing of material that may contain infectious agents.

Type of document: Instruction
Office in charge: Planning Office
Field: Buildings, IT, Environment and Safety
Reg. no.: FS 1.1-914-20
Validity: 25 August 2020 until further notice
Approved by: Vice-Chancellor
Date of approval: 2020-08-25
Replaces document: Instruction for the processing of body fluids and human tissues due to COVID-19 (FS 1.1-914-20) established by the Vice-Chancellor on 28 April 2020.

Instruction for the processing of body fluids and human tissue due to COVID-19