Skip to content

Information for students, faculty and staff regarding COVID-19. (Updated: 31 March 2021)

printicon

Suggestions, interlibrary loans and article copies

Here you can suggest a purchase or request interlibrary loans and article copies. You can also find more information about how to order, how to get access to the material and costs for interlibrary loans and copies. On the bottom of the page you find information on interlibrary loans for other libraries.

Information about purchases and requests

If you do not find what you search for in the library collections, you can request the material that you need for your studies or research. Make your order in the form Order: suggestions, interlibrary loans and article copies.

Our first priority is to purchase requested literature that is not held by the library. If the requested book is available as e-book, we will buy the book in that format. If we do not purchase the literature, we can order it as an interlibrary loan. An interlibrary loan is material that is on loan from another library.

If you need an article from a journal that we do not have access to it is possible to order it from other libraries that have the journal. We will then send a copy of the article to you.

Frequently asked questions about purchases and requests 

How will I know when my requested item arrives?

E-books
When we purchase your request as an e-book you will receive an e-mail with a link as soon as the book is available. If you do not have an Umu-id you need to come to the library and use one of our computers to be able to read the e-book.

Printed books and interlibrary loans
When we buy a printed book or make an interlibrary loan, you will be notified by e-mail or text message when the material has arrived to the library.

How long will it take for my requested item to arrive?

Delivery time depends on many factors and therefore varies. Crucial factors are the availability of the material and how quickly a supplier or lending library respond to the request.

What can be requested as an interlibrary loan? 

As a patron you may request interlibrary loans for research and studies.

You can not make an interlibrary loan if the material is checked out from Umeå University Library or if the material is held by any other library in Umeå. Please check if we hold the book at Umeå University Library before you place your order.

What terms and conditions apply to interlibrary loans?

The loan period for an interlibrary loan is determined by the lending library. Please note that the loan period can be cut short if the lending library needs the book back for any reason. Contact the library if you have questions about extending the loan period:

Contact the library

The lending library decides if you can borrow the book or if you must read it in the library or in the supervised reading room. The lending library also decides if they send us the material as a loan or if they send copies.

If an interlibrary loan is not returned after being recalled, your borrowing privileges will be suspended until the book is returned. If you lose the book or if it is damaged, you will be required to pay for the item.

Read more about rules for interlibrary loans here:

Loan rules

When can I get copies of articles and book chapters?

Most libraries will not lend their periodicals. Instead they will send copies of the article you need or the table of contents.

If you need a single book chapter you can request only that chapter. The lending library decide if they send a copy of the material or the whole book as an interlibrary loan.

How do I get the copies I have ordered?

We send the copies by internal mail to Umeå University employees and employees at Västerbotten County Council. If you are a student or other patron, the copies are sent to the address that you state in the order form.

The time it takes from placing your order until you receive your material depends on the time it takes for the lending library to process the request and deliver the material to us. 

I am a distance student. Can I request interlibrary loans?

If you live outside Umeå municipality you request the books that you need for your studies via the nearest local library. The local library will then request an interlibrary loan from us. An interlibrary loan means that we send the books to your local library and you borrow and return the books at the local library.  

If you want to borrow textbooks by interlibrary loan it is important that your local library writes in the request that you are a distance student at Umeå University. Please note that textbooks have a short loan period.

How do I borrow audiovisual material from the National Library of Sweden?

You can borrow audiovisual material from the National Library of Sweden if you need the material for your research. The material from the Swedish Media Database is only available in Swedish, read more here:

Service for the audiovisual collections at the National Library of Sweden

We will notify you when the loan reaches the library. You will receive the loan at the library, and you can only watch or listen to the tapes in the supervised reading room.

 

Information about prices for employees, students and general public 

Prices for purchases and interlibrary loans of books and microfilm

  • Free, if we can purchase the materials for the library collections
  • Free, if we can acquire the materials through interlibrary loan from libraries in Sweden and the Nordic countries
  • 250 SEK per volume if we would need to acquire the materials through interlibrary loan from libraries outside the Nordic countries (if this is the case, we will make you aware of it and ask if the order still stands)

Prices for copies of articles or book chapters

Prices apply per 1-40 pages. Each time the number of pages exceeds 40 pages, the price is added again.

  • 80 SEK for copies from our own materials or from libraries in Sweden or the Nordic countries
  • 150 SEK for copies from libraries outside the Nordic countries

Example: A copy of an article of 53 pages that we order from Norway will cost a total of 160 SEK (2 x 80 SEK).

Invoices for copies and interlibrary loans

If you are an employee at Umeå University or Västerbotten County Council we will send an invoice to the department/clinic.

If you are a student or patron from the general public we will send your invoice to the address you state in the order form.

Interlibrary loans (ILL) to libraries and organisations

Here we have gathered information for other libraries and organisations that request interlibrary loans from us. Make your requests for interlibrary loans in the same order form as our patrons:

Order: suggestions, interlibrary loans and article copies

Contact and more information

Contact us if you have any questions regarding interlibrary loans. In our contact page you find our contact form, phone numbers and addresses.

Contact us 

Loan periods and loan rules 

  • The loan period for interlibrary loans is 14 days for textbooks and 30 days for other materials.  
  • We will automatically renew books with no hold requests.
  • We lend textbooks to libraries or organisations in the north of Sweden and libraries that make requests for distance students at Umeå University.  
  • We do not lend Swedish fiction or children’s books.
  • We only lend materials printed before 1920 in exceptional cases and only to be read in a supervised reading room.

Find more information on interlibrary loans in our loan rules:

Loan rules 

Price list for libraries and other organisations

Swedish libraries

  • Free interlibrary loans
  • 80 SEK per 1-40 pages of copies of articles

Nordic libraries

  • Free interlibrary loans
  • 2 IFLA-vouchers or 150 SEK per 1-40 pages of copies of articles

Libraries outside the Nordic countries

  • 2 IFLA-vouchers per volume for interlibrary loans
  • 2 IFLA-vouchers per 1-40 pages of copies of articles