Information classification
Use a tutorial to help classify your information and resources to determine necessary protective measures.
Visit Aktum to download templates for information classification (UMU ID required)
Learn more about information classification in research
Risk and vulnerability analysis
Once you know how sensitive the information to be processed is and when planning how it will be managed within the project, you will need to conduct a risk and vulnerability analysis. This analysis describes likely threats linked to your information processing and how the risks should be managed in the project.
Visit Aktum to download templates for conducting a risk and vulnerability analysis (UMU ID required)
Learn more about risk and vulnerability analyses in research
Data management plan
A data management plan (DMP) describes how you will manage data during the research process. Umeå University recommends that you draw up a data management plan, even if your funding body does not require one. To make your work easier, you can use the DMPonline tool.
Find out more about drawing up a data management plan and about DMPonline
Retainment plan
If your research project uses an IT system or IT services that is not already provided by the University, you need to draw up a retainment plan that describes how the information in the project will be managed from an archival perspective.
Find out more about when you need and how to draw up a retainment plan
Template for documented secrecy examination
When disclosing research data containing information covered by secrecy, as per Section 7 of the Public Access to Information and Secrecy Ordinance (OSF) or Chapter 24, Section 8 of the Public Access to Information and Secrecy Act (OSL), to a recipient at a Swedish public authority for research purposes, you can use the simplified template to document your secrecy examination. This type of disclosure could occur in a research collaboration or because the recipient wants to reuse research data in new research.
Read more about secrecy for research data
Template for informing research subjects about processing of personal information
The Swedish Ethical Review Authority has a template that you can use when informing research participants taking part in your project.
Note that the template does not include all the information on how personal data is processed. You always need to supplement this template with Umeå University’s own template when processing personal data in research.
The Swedish Ethics Review Authority’s template for research subjects (etikprovningsmyndigheten.se)
Template for information on personal data processing in research
Read more about consent for inclusion in research
Do you have a question?
If you have questions about personal data processing, please contact the legal officers at pulo@umu.se (data protection)
For questions on research data management, please contact the university-wide research data support team.