Prisma – apply for and manage research funding

Create an account

You need a personal Prisma account to apply for funding. We recommend using your Umeå University email address when creating your account.

Providing your ORCID (Open Researcher and Contributor ID) is optional. Prisma cannot retrieve information about your CV or publications from ORCID.

Create a Prisma account

Apply for funding

After logging in, browse current funding opportunities under Calls for proposals. Select the call you want to apply for and create an application. Once you have started an application, it will be saved under Applications and grants, where you can continue working on it, submit it and track its status.

Read more about applying for a grant in Prisma

Grants for organisations

Umeå University has a joint organisation account in Prisma, managed by the Research Support and Collaboration Office. It is used for calls that are applied for by the organisation rather than by an individual researcher, such as visiting professorships, graduate schools and research infrastructure.

These calls are not visible to you as a researcher in Prisma. The Research Support and Collaboration Office therefore needs to open and administer applications through Umeå University's organisation account. If you are planning to apply for an organisation grant, contact the office well in advance.

Read more about applying for organisation grants

Manage awarded grants and submit reports

In Prisma, you can view decisions and statements relating to your applications and manage awarded grants. This includes accepting terms and conditions and submitting reports in accordance with the funder's requirements. What you need to report and when is set out in the terms and conditions for the grant. As project leader, you are responsible for ensuring that reports are completed and submitted on time.

Organisation grants are subject to a specific procedure. Your department's financial administrator must submit the financial report to the Research Support and Collaboration Office for approval in Prisma no later than five working days before the deadline. If the organisation grant is funded by the Swedish Research Council, the office must also approve the scientific report.

If you need to make changes to an ongoing grant, you can submit a request to the funder through Prisma. This may include extending the grant period, changing the project leader or ending the grant early.

Read more about awarded grants in Prisma

Need help? 

• Technical questions about Prisma
  Contact Prisma Support
• Questions about Umeå University's procedures or organisation account
  Contact the Research Support and Collaboration Office at rso@umu.se
• Questions about a specific call or grant
  Contact the relevant funder. Contact details are provided in the call.

For financial administrators

You need organisation access to work with financial reporting for awarded grants in Prisma. Contact the Research Support and Collaboration Office at rso@umu.se and provide the name of the department where you work and your email address. The office will then help you.

Submit reports for organisation grants
Organisation grants from Formas, Forte and the Swedish Research Council may, for example, concern graduate schools, journal grants, visiting professorships and research infrastructure. For these grants, you should:

1. Check the financial report together with the project leader.
2. Select Agneta Plamboeck or Maria Königsson as the recipient in Prisma.
3. Submit the report for approval no later than five working days before the deadline.

The project leader is responsible for the content of the report and for ensuring that it is submitted on time. The Research Support and Collaboration Office is responsible for the administrative approval in Prisma.

Read more about applying for organisation grants

Read more about financial reporting in Prisma

Contact
Do you have questions about budgeting or financial reporting?
Contact the Research Support and Collaboration Office at rso@umu.se.

For heads of department

You and your deputy may need to sign research applications in Prisma. To sign applications, you must have access to Umeå University's organisation account. Contact the Research Support and Collaboration Office at rso@umu.se.

How to sign
When there is an application to sign, you will receive an email from Prisma. The system will also send reminders before the signing deadline.

1. Log in to Prisma.
2. Click Organisation tasks in the top menu.
3. Select Signing.
4. Click Task for the application you need to sign.
5. Tick the box “I have read all the information and confirm the commitments”.
6. Click Sign.

Read more about signing in Prisma

When a head of department or deputy changes
Notify the Research Support and Collaboration Office if you take up or leave your role as head of department, if a new deputy is appointed, or if there are other changes that affect your department's signing arrangements.

Organisation grants
Organisation grants, such as graduate schools and visiting professorships, are managed through Umeå University's organisation account. They will therefore not appear among your signing tasks in Prisma. Ensure that the relevant financial administrators are aware of the organisation grants held by your department, so that financial reporting can be planned in good time.

Contact
Do you have questions about the organisation account, access or signing? Contact the Research Support and Collaboration Office at rso@umu.se.